Reporting/communication Officer

Assignment The Reporting Officer ensures the production of timely reports for the Project Development Officer and Country Director. He/she assists the Project Development Officer and the Country Director in developing internal and external country communication strategies and funding proposals. Functions   The Reporting Officer’s role is to produce donor reports, internal and external communications, and to support the Project Development Officer in the production of funding proposals. The Reporting Officer will work closely with Program Teams to ensure that the necessary information is collected from the field level and communicated appropriately to donors and relevant stakeholders.   Under the supervision of the Project Development Officer, the Reporting Officer will be responsible for:   1.      Production of Regular Project Reports Collect and synthesize data from the field, and draft reports in cooperation with project management, finance, monitoring and evaluation, and other field coordination departments. Communicate with donors, INGOs, and relevant stakeholders to ensure the necessary reporting requirements are met to an appropriate standard and on schedule. Submitting inter-agency reports and data matrices to ensure co-ordination within sectors (WASH, Shelter etc.).   2.      Management of Internal and External Communications Draft newsletters to disseminate and      publicise ACTED Lebanon’s activities and achievements Prepare and minute regular departmental      coordination meetings. Represent ACTED at various      inter-agency events and working groups. Ensure project documents and      communication records are filed and up-to-date/   3.      Supporting Project Development Assist the Project Development Officer in developing project proposals. This includes collecting data through field assessments, and the drafting of concept notes. Addressing ad hoc donor requests     Required personal qualities   The Reporting Officer will be appraised on his/her demonstration of the qualities and competencies listed below as well as from carrying out of the duties in the previous section.   Diplomacy is required for all      interactions with both project beneficiaries, ACTED staff and other      project stakeholders; Impartiality, objectivity and      confidentiality are imperative; without prior authorization of Project      Development Officer, reports and project development documents should not      be shared within or outside ACTED without the authorization of the Project      Development Officer and kept within the Project Development Unit. Strong writing skills and the ability      to present information clearly and concisely. Flexibility and adaptability are      essential, as well as the ability to plan, take initiative and organize      work independently Understanding the nature of work      carried out by programs is necessary for ensuring the relevance and      usability of the reports produced. Therefore a proactive and self      motivated attitude towards gaining a good understanding of ACTED programs      is essential. In addition some prior knowledge of project specifics      practices is desirable. Willingness to learn and capacity to      innovate; the Reporting Officer must be inventive and eager to improve      his/her own skills, and be capable to adapt, shape and develop tools best      suited for ACTED’s activities; Competency in all computer related      tasks including Word, Excel, and PowerPoint is strongly desirable. An      ability to learn new computer related skills rapidly is essential. Strong managerial skills including      strong staff training abilities (pedagogical skills). Ability to travel to the field, which      may include overnight stays, in order to collect information for reports      and project proposals Fluency in Arabic and English is      required Good organizational and communication      skills with international and national staff and rural communities are      essential.