Finance & Admin Assistant

KEY RESPONSIBILITIES:   Assist the finance dept in communications with local external contacts, such as banks, partners and suppliers Responsible for the office main cash according to Oxfam GB (OGB) procedures. Preparing payment vouchers, receipts, etc. according to OGB rules and regulations. Preparing cheques and settlement of payables in a reasonable period. Process Salary advances and floats and send to RMC whenever required. Assuring that original invoices, receipts or contracts are available upon payment. Seek appropriate authorization and making sure all transactions have the supporting documents and approvals. Recording transactions in cash/bank books. Weekly bank statement/book update. Upload cashbooks whenever requested. Help in providing unit costs for the yearly budget. Support the Finance Officer in visiting and stamping the partners supporting documents. Recording all transactions in the cash & bankbooks, making sure that all the transactions have the corresponding right budget code. Cash reconciliation on weekly basis. Handling float, and salary advances registers. Prepare monthly lists of accounts payable and accounts receivables, vehicle rental, house/office rent, telephone, medical costs. Make sure that all documents are properly filed. Assist in finding any audit requested doc’s and filing them back To scan the monthly accounts (cash counts, bank recon, etc…) and send to RMC. Any other reasonable duties and tasks you are asked to do.   a)         Administration   a)     Responsible for the proper maintenance of office and apartments’ cleanliness by supervising the Cleaners; maintenance of office equipment Assist with coordination on travel arrangements in and out of Lebanon for local and International staff. b)    Receiving information on staff/visitors’ movements for the response and sending out relevant documents (Welcome Pack etc), Where applicable, facilitating staff/visitors registration, visa renewals and work permits. c)     Responsible for the maintenance of office stationery supply. To provide monthly reports on issues and stock position. d)    Administering of mobile phones to new arrivals