Executive Secratry

Essential functions include [but are not limited to] Secretarial functions Arranging and confirming appointments Receiving, directing, relaying and sending emails, mass mails, phone calls and fax messages Organizing and maintaining efficient filing systems Assisting in the preparation of staff and board meetings. Preparing meeting agenda and executive meeting notes. Receiving, screening and directing visitors to the relevant staff member Maintaining and replenishing office supplies Determining needs of office supplies, equipment, repair and maintenance services Assist in maintaining HR files including staff daily attendance, timesheets, leaves… Monitoring expiry and renewal date of members subscriptions Maintaining constant communication through the organization website and other related accounts Performing other tasks as required by the Executive Director   Events functions Identify outreach opportunities and events Support in the preparation and execution of events and fundraising Attend and participate actively in the events Write success stories and other public relation materials Maintain constant communication through the organization website and other related accounts   Qualifications and Requirements: At least 1 years of experience in administration support, communication, outreach NGO experience Knowledge of MS Office applications and office publishing tools (Microsoft Office, Photoshop…). Good writing skills in English and Arabic Knowledge of outreach means on internet Media and awareness-raising experience, including preparation of talking points, press kits, etc. Excellent interpersonal skills and ability to work as part of a team Ability to manage many tasks, coordinate with multiple partners, meet tight deadlines and work under pressure Ability to take initiatives and be flexible   Personal skills:  Positive attitude and desire to uphold AFAQ values (commitment, Diversity, Hospitality, Integrity, teamwork, voluntarism)