Front Office/administrative Assistant

OXFAM PURPOSE: To work with others to overcome poverty and suffering   TEAM PURPOSE: To provide secure, efficient, timely and cost effective programme support  to the Lebanon Programme   JOB PURPOSE: To lead the administrative team in ensuring efficient office operations that enables effective delivery of  programme objectives   Key Responsibilities: 1- Meet and greet visitors t oOxfam offices, ensuring that they sign into guest book and our welcomed in a friendly and professional manner and directed to the correct deparmtent. 2- Maintain contact lists for both external and internal contacts and ensure that they are circulated to Lebanon and Oxford teams 3- Answer Oxfam operator number 4- Supervise, manage and organize cleaners and ensure that coffee and tea facilities are fully stocked at all times. 5- Ensure appropriate administration and conference facilities, and efficient organization of meetings, training and workshops in Lebanon when required. 6- Lead in ensuring that administration filing systems, both manual and computerized, are efficient and maintained to a high standard, and that the filing lists are kept up to date and circulated. 7- To be responsible for the maintenance of office stationery supply including mobile top-ups 8- Ensure there is full time coverage of the reception area (if not able to be at the desk, ensure someone else is covering) 9-Maintain an organized clean reception area 10- Fulfill any other task required by the lina manger 11- Handle Oxfam staff phone bills 12- Handle Oxfam Guest Houses bill payments Skills and competence: 1- Experience in a similar role 2- Competency in Microsoft Office applications (word, excel, mailin..) and a basic understanding of computer operations 3- Excellent organizational, interpersonal and communication skills 4- Excellent leading, managing and negotiation skills.   5- Well developed interpersonal skills and proven ability to be flexible in demanding situations. 6- Good written and spoken English and Arabic 7- Sympathy with the aims and objectives of Oxfam and commitment to Oxfam's equal opportunity and gender policies