Secretary

Posting Title: Secretary Department/ Office Administration Department Duty Station BEIRUT   About ANERA   American Near East Refugee Aid (ANERA) advances the well-being of people in the West Bank, Gaza, Lebanon and Jordan. Through partnerships and close consultation with local groups and communities, ANERA responds to economic, health and educational needs with sustainable solutions and also delivers humanitarian aid during emergencies. Incorporated in 1968 to help ease the suffering of Palestinian refugees after the Arab-Israeli War of 1967, ANERA is non-political and non-religious and is one of the largest American non-profits working solely in the Middle East for 40 years. For more information, check out ANERA’s website: www.anera.org     Responsibilities   The secretary will be responsible for carrying out the following:   Assist all staff members in performing and accomplishing the clerical and paper work through everyday operations including: Arranging and confirming appointments Receiving, directing and relaying phone calls and fax messages Maintaining filing systems Assisting in the preparation of meetings and trainings Directing the beneficiaries to the appropriate staff member Receiving and screening visitors Maintaining office supplies inventory Determining needs of office supplies, equipment, repair and maintenance services Performing other tasks as required by the by Finance and Administration Manager and  the Country Director Scanning of documents and sending faxes Assist in maintaining staff daily attendance and timesheets   Qualifications and position requirements   Education: Graduate from a reputable university in the field of Business Administration, Business Management, or any other related field.   Computer Skills: MS Office applications and other computer hardwares.   Personal skills: Great interpersonal skills, ability to work collaboratively with colleagues, ability to think creatively, strong written and oral communication skills, positive, ethical attitude.   Languages: Fluency in written and spoken English and Arabic is required.   Work Experience: At least two years in same field   Assessment Method Shortlisted candidates will be contacted by the Program and Admin Officer directly for further consideration. Due to a high volume of applications received, only shortlisted candidates will be contacted.   How to apply? Interested candidates are asked to send an updated CV and a letter expressing their interest and qualifications for this position to Program & Admin officer Samar Kamakh at the following email address: anera@aneralebanon.org. Please mention the position title in the subject of your email.   Deadline: July 19, 2014