Executive Director

Job Description The Executive Director reports to the Board of Directors, and is responsible for the organization's consistent achievement of its mission and financial objectives. The Executive Director will: Leadership Participate with the Board of Directors in developing a vision and strategic plan to guide the organization Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization Act as a professional advisor to the Board of Director on all aspects of the organization's activities Foster effective team work between the Board and the Executive Director and between the Executive Director and staff Represent the organization at community activities to enhance the organization's community profile Provide leadership in developing program, organizational and financial plans with the Board of Directors and staff, and carry out plans and policies authorized by the board. Operational planning and management Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization Ensure that the operation of the organization meets the expectations of its clients, Board and Funders Oversee the efficient and effective day-to-day operation of the organization Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate Ensure that personnel, client, donor and volunteer files are securely stored and privacy/confidentiality is maintained Provide support to the Board by preparing meeting agenda and supporting materials Program planning and management Oversee the planning, implementation and evaluation of the organization's programs and services Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the Board Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality Oversee the planning, implementation, execution and evaluation of special projects Human resources planning and management Determine staffing requirements for organizational management and program delivery Oversee the implementation of the human resources policies, procedures and practices including the development of job description for all staff Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission Ensure that all staff receives an orientation to the organization and that appropriate training is provided Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review Coach and mentor staff as appropriate to improve performance Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures Ensure that job descriptions are developed, that regular performance evaluations are held, and that sound human resource practices are in place. Financial planning and management Work with the staff, Finance Committee, and the board in preparing a budget; see that the organization operates within budget guidelines. Work with the Board to secure adequate funding for the operation of the organization Research funding sources, oversee the development of fund raising plans and write funding proposals to increase the funds of the organization Participate in fundraising activities as appropriate Approve expenditures within the authority delegated by the Board Ensure that sound bookkeeping and accounting procedures are followed Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization Be responsible for developing and maintaining sound financial practices. Jointly, with the president and secretary of the board of directors, conduct official correspondence of the organization, and jointly, with designated officers, execute legal documents. Community relations/advocacy Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization Maintain a working knowledge of significant developments and trends in the field. Act as a spokesperson for the organization Represent the programs and point of view of the organization to agencies, organizations, and the general public. Risk management Identify and evaluate the risks to the organization's people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage