Assistant Finance Officer

PROGRAM/DEPARTMENT SUMMARY: The Mercy Corps Finance Department is responsible for all financial functions of Partnership Support Program (PSP) including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps PSP Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the PSP Program Department, the Finance Department provides timely reports and assistance to the - Humanitarian Director and the Program team to ensure that financial resources are used efficiently and effectively. GENERAL POSITION SUMMARY: Working in the Finance Department under the direction of the Finance Officer and Finance Manager, the Assistant Finance Officer will assist in the processing and recording of payment transactions in timely and accurate manner.  ESSENTIAL JOB FUNCTIONS: Maintain custody of the office cash fund and make daily payments of approved transactions Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment Perform and document frequent cash counts with the Finance Officers/Finance Manager Record payment vouchers daily in the cash subjournal Maintain the uncleared cash advance file and prepare past due advance report for the Finance Manager Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature. Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented Record payment vouchers daily in the bank subjournal Prepare photocopies of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance and to fulfill audit requirements File all cash and bank vouchers and maintain voucher filing system such that files are updated, complete and safeguarded Conduct himself/herself both professionally and personally in such a manner as to bring credit toMercy Corpsand to not jeopardize its humanitarian mission. Other duties as assigned. KNOWLEDGE AND EXPERIENCE: Strong computer skills in MS Office programs, particularly Excel  Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail SUCCESS FACTORS: A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential.  The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.