Warehouse Supervisor

OVERALL MISSION General objective Under the direct supervision of the Supply Chain Manager, the Warehouse Supervisor is responsible for the direct management and handling of all storing and distribution functions at the PU-AMI warehouse facilities. This includes accountability for inbound and outbound freight, as well as adherence to legislative, safety, and organizational policies and procedures. The Warehouse Supervisor will accomplish effective logistical oversight through strong leadership and decision-making skills.   Responsibilities and tasks Store management -       To be the focal point for all issues regarding the warehouse for the base -       To ensure the formal communication linked to the store within the base -       Manage and organize the receiving, storage and shipping of all supplies at the warehouse, directly or indirectly               (with the support of a storekeeper) -       Ensure all requests of stock are sent and delivered to the requesters (project managers) in a timely manner -       Communicate all delays or variances in inbound/outbound freight to the appropriate parties -       Monitor the quality of products at the time of reception in coordination with the procurement officer(s). -       Regularly monitor the quality of products during storage. Pay special attention to expiration dates (if applicable) -       Plan warehouse layout and space requirements (to prevent loss or damage, to achieve warehouse optimization)             and organize the implementation   Documentation, Coordination and Reporting -       Ensure that all dispatch and receipt documents (Good Receive Note/Delivery Note/Stock Transfer Sheet/Way                   Bills)are complete and archived in compliance with PU-AMI standards -       Ensure that a regular follow-up of the warehouse documents is done: on a daily (stock cards) and weekly basis               (Excel stock report, delivery plans) -       Share the follow-up with the appropriate parties -       Undertake a physical inventory at least once per month  -       Identify discrepancies between inventory records and take action, with the support of the Supply Chain Manager             and the Logistic coordination -       Maintain strict control over inventory levels in order to meet internal and external demand of product; ensure a               regular reporting to the program teams so they can anticipate their needs -       Regularly meet with the other supply chain and/or program teams in order to organize and plan the next deliveries         and distribution plans and anticipate needs and challenges -       Together with the Supply Chain Manager work with the program teams in order to clarify their needs and ensure a           good understanding of PU-AMI procedures to optimize the work between the teams -       Develop and implement new tools if necessary, regarding the warehouse management   Staff management -       To organize the hiring process for storekeepers in accordance with PU-AMI recruitment policy -       To manage the storekeeper and to organize their work according to the needs in collaboration with the Supply                 Chain Manager -       To participate in the continuous training of warehouse staff and regularly test their knowledge on warehouse                   procedures -       To consult the Supply Chain Manager for any problem raised or caused by a storekeeper -       To solve team conflicts, if any, and ensure team building. -       To conduct appraisals every six months for the warehouse staff in collaboration with the Supply Chain Manager -       In coordination with the Supply Chain Manager make provisions for the staff and necessary equipment for loading,         unloading -       Supervise the team of warehouse staff and/or daily workers for storage activities   Maintenance of storage premises -       Monitor the storage facilities and infrastructure both from inside and outside: locate damages and propose the               necessary repairs to the manager -       Organize and supervise cleaning (and regular disinfection if necessary) of storage spaces -       Introduce protection against insects and pests inside the storage spaces and apply treatment upon the first sign of         infection -       Ensure adequate ventilation of the storage premises -       Ensure the equipment and machines used by teams are cleaned before returning to the store   The tasks and responsabilities defined in this job description are not exhaustive and can evolve depending on the project needs. QUALIFICATIONS   Mandatory requierements Language Skills: Fluent in Arabic and English, (speaking/ reading/ writing) Education Degree: University Degree - Very good knowledge in premises management and storage procedures – General technical knowledge Work experience: Previous relevant experience in a logistics function and preferably in an NGO Computer skills: Good knowledge in Microsoft and Pack Office (Word, Excel, Outlook, Internet) and Reporting Other  requierement :Valid driving license (2 years minimum)   Assets Other knowledge: Acquaintance with NGO' rules, principles, procedures and regulations Interest: Work in relief Transversal skills -         Take initiatives and works independently -         Honest and trustworthy -         Team Worker -         Quality Oriented -         Reliable, rigorous and well organized -         Motivated and dedicated to his/her job -         Able and willing to learn to extend his/her scope of work -         Able to manage time and  priorities under stress -         Motivated and dedicated to his/her job -         Able to think creatively