Logistics Manager

Are you an enthusiastic manager? Do you have 3-5 years of experience in the domain of Logistics and IT? Join our team.... NRC offers competitive package and learning opportunities through our Performance Management approach… In 2014, NRC has been expanding its programs in order to answer the needs of a growing number of refugees arriving in Lebanon. The opening of three new positions will reinforce our operational capacity by giving each support department (Finance, Administration & Human Resources, and logistics) a strong leadership through distinct managers. 1.      Role and responsibilities Generic responsibilities Implement NRC’s logistics and IT systems and procedures at national level and oversee their implementation at field level, in compliance with NRC's Logistics Handbook and donor requirements Maintenance of an accurate asset register, linked to a replacement policy and clear write-off protocols in line with donor guidelines Develop and maintain a fleet management system, demonstrating value for money and ensuring the provision of safe transport for NRC staff Personnel management of the logistics and IT team at country office Training, development and internal “audits” of logistics and IT teams in all offices Training of line managers with logistics responsibilities, particularly in procurement procedures, authorization level and tender requirements Ensure anti-corruption, transparency and cost efficiency focus in procedures and trainings Establish and maintain computer-based data management systems to facilitate filing  and archiving in accordance with NRC standards in all offices Initiate and maintain necessary licenses and contracts with relevant authorities and suppliers Develop effective logistics and IT management tools and provide regular HR analysis and regular analysis and reporting to the management team Specific responsibilities 1) Provide inputs into budgets and reporting to donors 2) Establish systems for random and regular check of inventory of warehouses, assets, vehicle fuel consumption and procurement cases 3) Conduct thorough market survey in each NRC project location and facilitate the development of framework agreements for commonly procured items 4) Ensure that health and safety, and access control, measures are implemented in NRC offices and that premises are maintained to a high standard on a timely basis. Critical interfaces Develop vehicle movement protocols for different security levels in collaboration with the security team Build relations with NGOs, UN organisations and commercial companies on logistics/supply issues. Liaison with Programme Managers and Field Managers to ensure that procurement plans are in place and up to date. Close collaboration with HO Logistics Adviser to ensure effective roll out of new procedures and feedback on development of new policies and systems NRC Dubai in connection with emergency stocks and deployment mechanisms to develop clear SOPs on how to secure their arrival within 48 hours of an emergency 2.      Competencies 1. Professional competencies Generic professional competencies: • Minimum 3 years of experience from working as a senior Logistics Manager in a humanitarian/recovery context • Experience from working in complex and volatile context • Documented results related to the position’s responsibilities • Knowledge about own leadership skills/profile • Fluency in English, both written and verbal Context/ Specific skills, knowledge and experience: • Knowledge of key donors, their policies and procedures • Strong computer skills, especially in MS office • Strong training and presentation skills •  Knowledge of the Lebanon context 2. Behavioral competencies Managing resources to optimize results Managing performance and development Initiating action and change Handling insecure environments 3.Performance Management The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: The Job Description The Work and Development Plan The Mid-term/End-of-trial Period Performance Review Template The End-term Performance Review Template The NRC Competency Framework All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.