Accountant

Terms of reference Accountant     Objectives   To maintain the association’s general ledger and process accounting transactions on the system provide financial information and reports, maintain and reconcile accounts, and ensure the administrative procedures are respected under the direct responsibility of the Finance & Admin Coordinator. Main work interfaces    Internal interfaces -      Executive Coordinator -      Finance & Admin Coordinator -      Finance & Admin Officer  External interfaces -      Auditor -      Partner organizations -      Other non-governmental organizations, INGO -      NSSF office -      Beneficiaries -      External auditors -      External Suppliers -      Etc.     Mission 1: Prepare timely Accounting statements -  Maintain the chart of accounts. -  Prepare and record financial accounting entries (such as accruals, prepayments, fixed assets and others) on the accounting system. -  Prepare and record receipt and payment vouchers on the accounting system. -  Maintain and creating fixed assets register and update the accounting system accordingly. -  Record cash and bank related transactions. -  Perform regular suppliers’ reconciliations. -  Prepare statements of accounts when requested. -  Process closing procedures on a timely basis. -  Prepare and update on a monthly basis the capital and fixed inventory register -  Ensure all accounts are handled on a timely manner by coordinating with the suppliers. -  Provides financial status information by preparing special reports; completing special projects.     Mission 2: Maintain Database in addition to establishing the administrative organization and an operating framework -  Document and file accounting transactions in an organized manner. -  Secures financial information by completing database backups; keeping information confidential. -  Implement purchases following the purchase order system and adequate logistics procedures -  Preparing employment contracts for new staff based on TOR elaborated by project manager or executive coordinator -  Maintain a filing system for all the monthly vouchers. Also maintain a filing system for the admin related documentation of contracts, quotations and purchase requests. -  Compile invoices related to the expenditure of activities.     Mission 3: Law and Regulations -  Understand and ensure the compliance on prevailing taxation laws and regulations. -  Ensure that the reporting performed is in compliance with prevailing laws and regulations of the country. -  Coordinate with the external auditors with regards to audit of annual financial statements and other certifications -  Compile and submit high quality, timely and accurate financial to management as required;   Education and knowledge required -  University degree in relevant field -  Minimum 2 years’ experience in accounting activities -  Computers: office pack, accounting software -  Languages: Fluent in English, Arabic and French. -  Experience in NGO is preferable    Skills required -  Accounting -  Administration -  Organization -  Proactive skills -  Inter-relational skills -  Motivation -  Initiative -  Team Spirit