Finance Manager - Accounting

Specific duties Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements Manage all aspects of day to day operations of accounting department. Assist in the implementation of Finance policies, procedures and systems. Ensure compliance with IRC procedures and guidelines. Review all payment documents for proper and adequate back up. Conduct a time sheet audit for country office from time to time. Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements Oversees training/Orientation and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control Data Entry / Accounting Records Review expenditure spreadsheet (Imprests) and submit to the Finance Controller Analyze and take necessary steps in maintenance of SUN’s subsidiary ledgers for advances, receivables and payables Verify completeness and accuracy of all accounting documents Execute a weekly back-up of all financial ledgers on every last business day of the week Do postings in Sun system on monthly basis. Ensure that on a monthly basis balance sheet reconciliations are completed on a timely basis and those final reconciliations and trial balances are reviewed with the Finance Controller. Payroll and Taxes Record the national payroll; ensure standard financial controls are maintained and that all payments are accurate and legitimate Ensure proper tax grades are used and all payments to Income and Sales Tax Department are accurate and legitimate Prepare required tax reports to Tax authorities. Bank Operations Process cash withdrawals from the bank and ensure timely bank payments Liaise with bank officials in order to ensure uninterrupted bank services Prepare monthly bank reconciliation schedules. Maintenance of bank account signatory lists. Ensuring adequate cash balance is available in bank for smooth function of activities. Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses Cash Operations / Preparation of Vouchers Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers. Inform Finance Controller of all discrepancies Ensure that cash payments are reduced as much as possible Other Assist the Finance Controller in responding to internal and/or external audit requests Provide training to program staff on finance issues Check sub-grantee reports and arrange payments to them. Prepare monthly balance sheet reconciliation reports Assist the Finance Controller in donor reports preparation Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy Liaison with Supply Chain, Administration and Program. In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports. Participate in tenders and review tender documents Skills: Computer literate with significant experience in excel, accounting package knowledge (SUN system) will be an added advantage. Effective communication skills, both written and verbal International NGO experience preferred. Fluency in English and Arabic. Ability to prioritize among multiple tasks and make decisions. Good supervisory time management and interpersonal skill.