Operations Assistant - West Bekaa

Position: Operations Assistant Location: RI West-Bekaa Lebanon Office (Zahle) Reports to: Lebanon Operations Manager   About RI: Relief International (www.ri.org) is a leading humanitarian relief and development organization committed to transforming adversity into renewal for the world’s most vulnerable populations. By partnering with beneficiaries and communities on the frontlines, RI focuses on bridging the gap between immediate relief and long term community development. RI works in 29 countries across Africa, Asia and the Middle East.   Position Summary:   Under the guidance and supervision of the Operations Manager, the Operations Assistant provides financial, logistic and administrative services ensuring high quality, accuracy and consistency of work. The Operations Assistant promotes a client-oriented approach consistent with RI rules and regulations. The Operations Assistant works in close collaboration with the Operations and Programme teams and RI staff to exchange information and ensure consistent service delivery.    Main Duties and Responsibilities: Full compliance with RI rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls; Provides assistance on program operational staff on a daily basis with updated information on operational , and project results delivery at any time; Proper control of the supporting documents for payments, preparation of the supporting documents for payments and financial reports; processing of PO and non-PO vouchers; Processing of all financial transactions (PO and non-PO vouchers, PR)ensuring that they are correctly recorded and posted with the internal expenditures control system; Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded reported to the finance. Follow up payments with the Suppliers and coordination with the Finance Department Ensures the service given is delivered and provide support to HR and Admin department. Monitoring/supervision of maintenance of RI properties [laptops, printers, electronics, cars etc.  Implement RI standards in respect to inventory control, procurement standards and other operational aspects. Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers; Maintenance of the proper filing system for finance and procurement records and supporting documents;   Qualification required: 3-5 years professional experience at national level in administrative or operational support functions with an international/National humanitarian organization in Lebanon. Experience in the usage of MS Office package. Solid knowledge of practical logistics procedures and experience maintaining supply pipelines Fluency in Arabic and English