Fleet Officer

PURPOSE OF POSITION:  To Assist World Vision Lebanon in having an efficient operation of the fleet. To operate the Fleet Management process for the best services if the requests. To be responsible for the Drivers and vehicles management to deliver the organization’s needs. To maintain required records and ensure WVL is compliant with World Vision and donors regulations. To ensure and reinforce the proper maintenance and regular check up on the vehicles of World vision owned and rented vehicles at the National office and the field offices.  MAJOR TASKS: Review periodically the Fleet Management policies and ensure its compliance with World Vision International policies, donors and governmental regulations. Inform team about new Fleet Management processes and ensure that existing policies, procedures and practices are in full compliance with the WVL’s and Donors Policy. Maintain proper filling system for all vehicles management per vehicles and per staff member allowed to drive. Report any miss use or damage on the fleet to the Supply chain and Logistic Manager. Ensure the vehicles are serviced and repaired and kept clean Update the vehicles maintenance card on the database Ensure that vehicles insurance and driving permits are updated and properly managed. Ensure the availability of needed kits in the vehicles. Conduct monitoring visits and report findings and recommendations to management Allocate the daily tasks between the drivers. Coordination with other department to find the need for drivers. Update regularly the Related Fleet management databases for better vehicles allocation, and monthly fuel expenses allocation. Train and coach Field Fleet coordinators and Support service administrator on the proper management of the fleet management database. Knowledge and Skills Excellent written English, with good command with spoken Arabic and English Strong administrative skills including attention to details Excellent organizational and time management skills. MS Office ( Word, Excel, Power Point ) Work Environment Position requires in-country travel for up to 15% of working hours. Position requires willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster.