Finance Officer- Regional

   Partnership Management Act as general focal point for partners on administrative issues Provide support to partners on all necessary points (templates; procedures…) Follow up reporting deadlines and send out reminders Receive, review and correct reporting documents (individual budget by partner) Liaise with partners if contractual agreements are not met Follow up on awaited feedback Fill out evaluation grid for all reporting bundles Follow up partner’s work quality with proper indicators Provide overall feedback of partner’s work based on evaluation Filled and follow up the payment partners tool Provide feedback to AC on possible improvement for partnership management (on MoUs, training,…) and procedures In collaboration with AC, implement and create a training and capacity building plan   2.   Cash flow Management (Bank and Cash) Ensure the validity of the invoices (quality of invoices, validation) Translate accounting documents if necessary Manage petty cash and working advances for HI team in her/his base Prepare weekly treasury planning in coordination with logistic team Manage the bank book and archive all the cheques made by the AC Limit cash flow shortage by anticipating cash and money change needs Guarantee security of the cash if necessary Prepare and pay salary advance and transmit the follow-up to your line manager Liaise with Lebanon admin team for issuing of necessary payments on time    3.   Accounting Check that vouchers are properly filled (GAP code, designation, budget lines…) Computerize, on daily basis, cash and bank expenditures in AlphaK software Check, on weekly basis, GAP codes and budget line imputations with his/her line manager Carry out cash reconciliation and bank reconciliation Close accountancy in Alphak (exchange rate, advance settlement, cash and bank balances) and prepare all documents which must be signed by his/her line Manager Analyse, correct the accountancy according to the capital feedback Prepare on a monthly base the VAT declaration (copy of the invoices and excel sheet recap) Control on a weekly/monthly basis the accountancy with the PM and Log before sending the accountancy to Capital Issue Alphak vouchers for every accounting document Support administrative and logistic staff in all financial issues/difficulties Coordinate with logistic department for up-dating the purchase (TSA) and contracts services and premises follow-up 4. Budget Monitoring   preparation in coordination with AC, project managers and coordination team Budget follow up on a monthly basis: Analysis (percentage of expenses, balance) Ensure the match with the finances plan/forecast Report any discrepancies, problem to the AC Ensure that the operation follow up (OFU) are transmitted to project managers, Operation coordinator, logistics and field coordinator and up to date Budget forecast in close coordination with the AC Preparation of financial report to donors Ensure that the allocation management board is always up to date Be able to give accurate answer on budgetary questions (Budget lines, Balance, extension…)