Fleet Supervisor

Fleet Supervisor   Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity. Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises. PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.   POSITION GENERAL INFORMATION   Position:Fleet Supervisor Based in: Saida Supervision Under the direct supervision of:        Logistics Manager Supervision of  :                             Head Driver & Drivers Under the overall supervision of:      Field Program Coordinator   OVERALL MISSION   General objective Under the direct supervision of the Logistics Manager, the Fleet Supervisor has to ensure and support all logistics activities linked to fleet. He/She has to manage the team of drivers, ensure the formal comunication linked to the fleet within the base and with other bases, draft accurate reports linked to the fleet, give initiatives and ideas to ameliorate the fleet management.    Responsibilities and tasks           1. Cars and transportation To be the focal point for rental cars suppliers for the base and to liaise with the coordination To ensure the formal comunication linked to the fleet within the base and with other bases To follow the needs in terms of vehicles and insure that needed vehicles are provided in a timely fashion To participate in verification of invoices fort the car rental and fuel consumption To participate in drawing up mechanical assessments for vehicle needs and report them to the coordination and car suppliers To organize the schedule of vehicle movements and drivers at base level To ensure the good respect of PU-AMI transportation procedures and vehicles maintenance To ensure that the administrative documents for all vehicles are available, filed and monitored To verify that the rental vehicles comply with PU-AMI regulations and needs To organize the schedule of vehicle movements and drivers at base level To ensure the proper ordering, dispatch, use and follow up of Fuel cards and logbooks To monitor the use of vehicles (consumption and mileage, damages, administrative documents) and to consolidate, analyze and report the data for each vehicle To report all cars incident to the line manager and to prepare the reports To give initiatives and ideas to ameliorate the fleet management           2. Staff management To organize the hiring process for drivers in accordance with PU-AMI recruitment policy To manage the drivers, and to organize the drivers’ planning according to the needs in collaboration with the Logistics Manager To participate in the continuous general training of drivers and regularly test their knowledge on procedures, security & saftety To consult the Logistics Manager for any problem raised or caused by a driver To solve team conflicts, if any, and ensure team building. To conduct appraisals every six months for the drivers, in collaboration with the Logistics Manager           3. Reporting & Archiving To prepare regular reports on the fuel consumption and cost eficiency of the fleet To archive and centralize logistic files regarding fleet           4. Security To share security information with his supervisors To follow up the security equipment and guidelines To keep the driving staff informed of any security or safety update To understand and obey traffic law and regulations.   The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. QUALIFICATIONS   >> Mandatory requirements: Language Skills: Fluent in Arabic and English, (speaking/reading/writing). Education Degree: Very good technical knowledge in mechanics -Reporting and data collection skills Work experience: Previous relevant experience in a logistic function and preferably in an NGO Computer skills: Good skills in networking and Internet. Very good knowledge in Microsoft Office (Word, Excel) Other  requierement           - Valid driving license           - Good management skills   >> Assets: Other knowledge: Acquaintance with INGO' rules, procedures and regulations Interest: Work in relief Transversal skills          - Honest and trustworthy          - Reliable, rigorous and well organized          - Motivated and dedicated to his/her job          - Able and willing to learn to extend his/her scope of work          - Able to manage priorities, take initiatives and work without constant supervision