Receptionist

Job Purpose Summary The Receptionist is responsible for providing secretarial, clerical and administrative support in an effective and efficient manner for NRC Beirut office. Key Responsibilities Servicing the reception office Operate main switchboard. Receive, direct and relay telephone and fax messages Greet, assist and/or direct visitors Send and receive Emails from/to assigned account on daily basis. Dispatch of Memos, Emails, or other announcements internally and externally. Assist in planning and organizing meetings held in Beirut office Attend meetings on request to take down minutes and be capable of editing, typing and circulation to participants concerned. Support when needed in translation, scanning, printing, binding etc... Draft and edit reports in both English and Arabic when needed Ensure timely and efficient circulation of physical files and other correspondence to and from field offices Assist the Administration officer on daily administrative routines of Beirut office Fulfil any other related tasks that may be assigned by the FAM or the Admin/HR Coordinator. Qualifications and Competences  Academic and Professional Qualifications Ordinary National BA in any field Relevant Experience Minimum of 1-2 years of relevant work experience Knowledge, Skills & Personal Attributes Good communication and interpersonal skills Strong organizational and team working skills Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential Excellent Good English Language Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus Office Administration skills Achievement indicators                                                    Delivering working tasks in a structured, timely and professional manner Applying to the NRC standards, policies and guidelines Adapting and coping to change Communication with impact and respect