Field Admin & Human Resources Officer

Job Purpose Summary Support the Admin and HR department in Lebanon with administrative and HR routines and take responsibility for the daily practicalities of the field Office. Key Responsibilities Administration: Admin Focal point in the field office Draft and follow up Lease agreements in coordination with field Logistics and Admin/HR coordinator in Beirut Keep contact list for field office staff updated at all times To make translations to-from English-Arabic and general correspondence in English and Arabic Send and receive Emails on daily basis. Dispatch of Memos, Emails, or other announcements internally and externally. Attend meetings on request to take down minutes and be capable of editing, typing and circulation to participants concern. Handling and filing original and hard copies of all required documents for administration and all projects according to NRC filing key Assist in any administrative matters Human Resources: HR Focal points in the field office Responsible for records of Leave days, sick leaves and overtime for the field staff. Monthly Reports to HR Beirut Focal point and support PM/FM in recruitments of new staff (short listing, interviews,  communication with HR Beirut etc) Follow up of National staff check list in the field Ensure, coordinate and facilitate the on boarding of new staff in field offices. Conduct NRC Lebanon Induction Package Compile and follow up staff documents to be sent to Beirut office for filing (ID cards, insurance cards, NSSF papers, CVs, signed contracts …) Follow up Insurance and NSSF issues for field office Support in implementation of HR policies and procedures in compliance with NRC guidelines on the field level Fulfill any other related tasks that may be assigned by the FAM or CD. Supervisees: Coordinate the work of the office keeper. Qualifications and Competences Academic and Professional Qualifications Ordinary National BA in Business Administration or relevant field HR diploma/certification is a plus Relevant Experience Minimum of 1-2 years of relevant work experience Knowledge, Skills & Personal Attributes Good communication and interpersonal skills Strong organizational and team working skills Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential Very Good English Language level Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus A strong administrative service orientation Good  individual counseling, conflict resolution and problem solving skills Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications. Conflict Management skills Ability to work independently whenever required Achievement indicators                                                  Delivering working tasks in a structured, timely and professional manner Applying to the NRC standards, policies and guidelines Adapting and coping to change Communication with impact and respect Meeting deadlines Proper documentations of supporting documents Transparent and applying HR standards