Logistic Assistant Qobayat

GLOBAL OBJECTIVE OF THE POSITION Based in Qobayat, under direct supervision of the Logistics Officer in Tripoli. The logistics assistant will support the logistician in implementing and supervising all logistical activities at his/her assigned base. In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents. He/she temporarily takes on the basic tasks of the logistics officer in their absence.   HIERARCHICAL RELATIONSHIPS Line manager: Logistics Officer Tripoli Line manager+1: Field Coordinator Tripoli Supervision: drivers RESPONSIBILITIES AND TASKS DESCRIPTION 1.   Knowledge and monitoring of the market         Take part in the analysis of the local purchasing environment. Plus, update the price list & supplier files.   2.   Implementation of the purchasing process        Receive & process requests for Quotes & Purchases with purchase orders after the approval & verification of LM        Carry out simple purchases (less than 65$)        Ensure that the correct purchased had been made in terms of the requester's requirements regarding Quantity & Quality        Ensure that the format, information on quotes and invoices comply with the regulations.   3.   Management of vehicle fleet        In charge of the daily and weekly maintenance checklist carried out by the drivers        Ensure that a complete 1st Aid kit is available on board all vehicles        Check that vehicle log books are in place and are used correctly        Prevent misappropriation of petrol and spare parts        Monitor the administrative documents for all vehicles        In charge of implementation of the weekly movement plan validated by Log Officer & Field Coordinator        Report on the white board the weekly movement planning        Before any departure, brief the drivers about where they are going, who is in the vehicle, any specific plan        Collect and report on the white board with the mobile teams for movement tracking   4.   Management of equipment and premises        Assist in installing & securing materials, in monitoring & maintaining materials.        Ensure than the daily maintenance of premises are done   5.   Management of stock        In charge of the maintenance and security of the storage        According of the proper request form validated by PM and Log Officer, prepare the delivery to the requester from the stock.        Receive goods from suppliers, other bases or return of items from Programs        Fulfill all documentation as stock card, waybill or reception form.        Ensure the update and accuracy of the stock cards.        Submit the Request Forms, Waybills and Reception Forms to the Logistics Officer for review and filing        Assist the Logistics Officer in monthly stock inventories and reconciliation with what should be in stock   6.   Human resource management        In charge of the direct management of drivers of Tripoli base (daily supervision,planning of drivers as working planning,- holidays planning, ensure the respect of HR & security rules are respected, initiate disciplinary measures if needed…)        Assist in the recruitment process        In charge of appraisal of drivers of Tripoli base        Establish team schedules in conjunction with the Logistics Officer        Ensure or assist with logistical training     THE CANDIDATE’S REQUIREMENTS  Manager Experience Logistic will be an asset Computer Skills Experience with NGO will be an asset TIME SCHEDULE Monday till Friday from 8:00 A.M till 5:00 P.M one hour Lunch Break The working days could change in the future to fulfill 48 Hours/ week according to the Lebanese Law.   Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.