Administration Support Officer

ROLE DIMENSION / DESCRIPTION Supporting and coordinating the NO administrative related tasks Responsible for registering, typing, sending, distributing copies and filing all outgoing mail, faxes as needed Prepare payment orders with signatures Update maintenance file regularly Help in typing reports, circulars, etc. as assigned. Filling the visa application form for visitors Follow up on the monthly Faith & Dialogue meeting Filing as required Support in local and international meetings and conferences with regards to logistics as needed Support Office Manager with visitors related issues   Perform front desk tasks Replace receptionist when needed Coordinate the conference rooms schedule with follow up and photocopying & filling documents for the meetings.    Team House Support Support with supplies at team houses and keep records Support in maintaining a regular schedule for the cleaning lady   Safety and Security responsibilities Responsible of own security and actively contribute to a positive security culture Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager Other duties Attend and participate in spiritual nurture events as well as other organizational events. Attend and participate in local and international CB events as needed Perform other relevant duties as needed Knowledge & Skills Excellent written English, with good command of spoken Arabic and English. Good interpersonal and written and oral communication skills. Good organizational skills; ability to manage and prioritize tasks. Computer literate with a high degree of proficiency and productivity.   Essential Other Attributes A full commitment to World Vision’s core values and mission statement. Full adherence to World Vision Lebanon Child Protection, Code of Conduct and Conflict of Interest policies. Maintain a high level of confidentiality Flexibility in accomplishing tasks. Full adherence to security protocols Essential Experience At least one year experience in a similar related job.   preferred