Distribution Officer

Solidar Switzerland is a non-governmental organisation (NGO) whose purpose is
to assist disadvantaged, persecuted and oppressed people in Switzerland and abroad with material support and by helping them to help themselves. The institution established in 1936 works for social justice and fights against exclusion and the division of society. Solidar Switzerland has been operating in Lebanon since September 2012 implementing programs in Food Security, Non Food Item distribution and emergency response.  Solidar Switzerland is seeking qualified candidates for the position of Distributions Officer to be responsible for distributions of NFIs in South Lebanon (mainly in Saida), ensuring contractual compliance and maximizing efficiency and effectiveness. Duration: 6 months renewable contract.   To apply: Please submit your CV and a Cover Letter (in English) to solidarswitzerland.lebanon@gmail.com with the post title Distributions Officer on the subject line explaining why you are best qualified for this position. Include two references with contact details. Only short listed candidates will be notified.   The starting date is immediate. Background:  This position will work on a project to deliver newcomer assistance to refugees arriving into Saida district and possibly also Jezzine.  The individual will be responsible for the safe and secure delivery of NFIs to designated beneficiaries through centralized and house to house distributions.  Assistance to other Solidar projects involving distributions may also be required. The role will include the development of distribution plans, management of distribution sites, and developing and supervising supply chain and stock management systems. The Distribution Officer will work in close consultation with Project Coordinator, Technical Specialist (Monitoring and Evaluation) and Logistic Officer and will work as part of project teams with Field Officers and Field Assistants.  Distributions Officer Primary responsibilities: S/he will report to the Technical Specialist to support her/him in assigned duties and specifically those tasks that relate to project planning, implementation, monitoring according to guidelines stipulated in the agreement between Solidar Switzerland and donors of project. Ensure full and coherent coordination, planning and preparation of project with the Project Coordinator, Technical Specialist (monitoring and evaluation) and selected partners. Assist Technical Specialist and Project Coordinator to develop Distribution Plans for winterization and newcomer assistance projects in Solidar operational areas Task project staff with responsibilities at distributions Oversee delivery of NFIs to distribution sites and their safe and secure storage on site Liase with relevant security personnel regarding the distributions to arrange appropriate support Put in place effective stock management systems and monitoring systems to ensure that all distribution sites and activities are fully compliant and minimize the potential for loss or fraudulent activities Arrange training facilities in cases where training activities are to take place in support of distributions Oversee beneficiary lists before and after distributions Ensure personal data remains protected throughout the distribution process Organise SMS notifications to beneficiaries prior to distributions taking place Provide regular reports on distributions as required for internal and external purposes  Report any deviations to Technical Specialist/ Project Coordinator immediately for corrective actions Facilitate timely compliance with budgetary and programmatic regulations and ensure full information sharing at all times. Liaise and arrange meetings with local communities, partners and traditional authorities in project locations according to need Organize and participate in coordination meetings with local partners and other stakeholders  Qualifications / Education required A university degree or diploma in relevant field Excellent oral and written command of Arabic and English is an asset Logistical and project management skills and background required Fully proficient computer skills and use of relevant software and other applications At least three years relevant working experience Excellent organizational skills and ability to prioritize and follow up on issues in rigorous manner Strong communication skills, teamwork and ability to establish and maintain positive working relations. Able to take initiative and respect tight deadlines Strong negotiation and mediation skills and ability to work independently Report writing skills and computer skills in word processing and spreadsheets Willingness to travel and work at field level at all times Commitment to ensuring the protection of refugees Commitment to humanitarian principles and values Experience in implementing Humanitarian interventions is desirable