Coordinator Assistant

Terms of reference  Coordinator assistant   The Coordinator assistant will mainly provide support to the executive coordinator by following up on Mada’s communication tools production, project’s monitoring as well as on funding opportunities. He/she will also be conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.    Duration: 12 months   Starting date: 15 Th November Main work interfaces -  Internal interfaces : -      Executive Coordinator -      Project Coordinators -      Field Coordinators -      Administrative assistant -       Accountant -  External interfaces : -      Partner organizations -      Other non-governmental organizations, INGO -      Graphic designer -      Web designer and master     Mission 1: follow up on Mada’s communication tools Follow up on Mada's brochure elaboration in close cooperation with the graphic designer Follow up on the website restructurarion in close coopertion with the webdesigner & webmaster Prepare a power point presentation on  Mada   Mission 2: follow up on project monitoring Draft project’s reports Participate in projects implementation in coordination with project management team (preparation of action plans and continuous updating thereof, foreseeing necessary modifications and related communication with funding agencies) Produce, in coordination with the project management team, progress, interim and final activity reports to funding agencies Support project management team in monitoring and evaluation Represent the organization in external meetings Punctual Field visits to running projects   Mission 3: follow up on funding opportunities Participation in brainstorming meetings on projects Update and upgrade donor’s data base Project descriptions and actions according to the required formats by different funding agencies   OTHER prepare statistical reports,  Handle information request  Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.   Education and knowledge’s required At least 3 year project management experience, preferably in the civil society/ development field. Internet and computer literate Fluent in Arabic and  excellent writing skillsEnglish, French an advantage.             Skills required -  Management -  Organization -  Reactivity -  Relational skills -  Implication -  Adaptability -  Pedagogy -  Initiative -  Ability to communicate and work effectively with a team