Finance Manager

Purpose / Role The purpose of the position is to ensure the financial viability of the project. S/he plays a crucial role in providing high quality financial management information necessary to support an effective humanitarian operation. Specific responsibilities include; assessment of financial needs and cash flow requirements, financial planning (inc. budget submissions), contract management, national payroll (when necessary), financial reporting and audit. In addition, s/he will need to identify and resolve any financial management problems which may arise, facilitate the involvement of CARE Members in the development and funding of projects, and provide appropriate training in finance policies and procedures for emergency personnel.   Responsibilities and Tasks 1.   General Management and Leadership   Liaise with the ACD Support and financial staff on initial cash flow      Discuss with the ACD      Support the structure of the finance team Identify problems and      develop solutions for best financial practice Provide proper      supervision, training, guidance and mentoring   2.   Administration   In consultation with      the Administrator develop finance department staff plans, where needed Assist in writing of      job descriptions for financial positions and selection of suitable      applicants, where needed Assist administration      staff in establishment of procurement procedures and expenditure authorizations   3.   Financial Management   Set up and maintenance      of Finance system and development of procedures for tracking income /      expenditure in accordance with CARE policy Supervise the      preparation of allocations of funding and budgeting of planned expenses in      the components of the response Establish banking      arrangements and maintain liaison with principal bankers. Develop a plan      to minimise exposure to currency gains and losses In consultation with      the Administrator establish a payroll structure for national staff, where      necessary Manage the day-to-day      functioning of the finance section, including cash disbursements, cash      receipts, etc involved, either      directly or indirectly in disbursing/monitoring/reporting expenditures      made by sub-grantees Establish an effective      filing system which can provide easy access to information and proper      documentation of all financial requirement Ensure all typical      donor requirements for documentation of expenditures are met to facilitate      attribution of expenses to donors when funding is obtained Facilitate any      external audit Define and produce      financial reports on utilization of funding to aid senior management in      decision-making process Protect CARE assets      through maintenance of asset register, internal control and audit      procedures Determine which expenditures can be attributed to contributing      donors based on their acceptance of proposals and normal regulations to      minimize remaining expenditures not attributed to any donor Prepare transfers to return funds to contributing CI members in the      event all expenses are covered by donors. Prepare reports to CI members for any uncovered expenses that they      will absorb   4.      Programme Development and Planning   Assist the ACD Program and ACD Support in the development and drafting of project proposals, preparation of mission operating plans / budget. Support the      involvement of all interested CARE members in the planning, development      and funding of projects in which they have an interest.   5.     Project Management and Implementation   Collate / analyse and report on actual and planned monthly expenditure, interpret and communicate with field managers, advise of variance against approved budgets, and make recommendations for corrective action. Conduct field travel      to the unit / project offices as necessary to review financial procedures      and assist managers in their needs. Coordinate, supervise      and prepare all financial statements / reports to various bilateral,      multilateral donors and relevant CARE Members to ensure compliance with      contractual and legal requirements