Human Resources Officer (Tripoli)

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Health and Nutrition, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon.   Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa:   ROLE PURPOSE: The Human Resources – Administration Officer is responsible for providing support in the various HR functions, which include recruitment, induction, personnel files, performance appraisals and employee counselling. The Human Resources – Administration Officer will also assist the Field Manager with operations and administrative duties in the Tripoli office.   KEY AREAS OF ACCOUNTABILITY:   Support to the recruitment process: Communicate with candidates      and hiring manager regarding the recruitment process Ensure recruitment      requests are filled out and signed Coordinate with HR Beirut regarding the recruitment tracker for the Tripoli office Provide advice and      assistance to hiring managers regarding recruitment Advertise vacant      positions locally Collect CVs, screen      and send to the hiring manager for short-listing Schedule and organise      interviews Participate in      applicant interviews Ensure procedures and      policies regarding staff recruitment are being followed Conduct exit      interviews for outgoing staff   Coordinate the induction of new staff: Send offer letters for      selected candidates Collect and check      references for selected candidates Collect all required      supporting documents from selected candidates Inform selected      candidates for their start date Prepare contracts for      new staff and ensure it is signed by all relevant parties Request SCI email and      ID card for new staff Ensure that all new      staff in the Tripoli office receive an induction, taking the lead on      preparing the induction schedule   HRIS and other HR files: Responsible for roll out of Effective Staff (HRIS) and ensuring it has accurate employee data and is     consistently updated with new employee details Responsible for maintaining and updating all personnel files for the Tripoli office Ensure that all staff in the Tripoli office have accurate job descriptions Ensure that all staff in the Tripoli office have performance objectives Provide advice and assistance with writing job descriptions Ensure a copy of all HR documents are on file in the Tripoli office and the originals are sent to Beirut Maintain and update the annual leave tracker for all staff in the Tripoli office   HR Manual and Communication: Send copies of all HR      related letters and papers to relevant persons on time Ensure that all staff      has a copy of policy handbook and understand all sections properly Provide clarity on HR      policy and procedures to staff as required     Support to payroll: Maintain      a budget spread sheet that includes salaries, payroll taxes and fringe      allowances.  Coordinate this with      the monthly payroll disseminated by HR Beirut. Ensure      annual leave and sick leave for all Tripoli office staff is noted in the      system. Collect      time sheets for line managers   Support to administration: Assist with ensuring facilities and equipment are in good working order Make travel, accommodation, and meeting arrangements as necessary Take minutes of meetings Manage office supplies and consumables (cleaning, stationary, etc.). QUALIFICATIONS AND EXPERIENCE:   ·         Human Resources Management degree or equivalent ·         Diploma or certificate course in HR or Personnel Management will be an advantage ·         At least 2 years relevant working experience, preferably for an INGO ·         Good understanding on issues related to HR, administration and office management ·         Excellent interpersonal communication skills, including the ability to maintain confidentiality ·         Fluent in English and Arabic ·         Excellent time management and organisational skills ·         Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity. ·         Commitment to Save the Children’s vision, mission and values   APPLICATION PROCESS   Please note that the closing date for applications is: For External applicants on October 17th .                    The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.   Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process.   STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.   Each application package should include the following: •           Job title for the role you are applying for in subject header of the email •           Cover letter with the applicant’s current contact information •           CV (including detailed work experience, education/degrees)  –  3pages maximum •           Professional References (minimum of three, with complete contact information) •           Kindly do not send supporting certificates and documents at this stage •           Letter and CV should be saved into one Word or PDF document and sent to Lebanon.vacancies@savethechildren.org   Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.   We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.