Logistic Officer

Solidar Switzerland is a non-governmental organisation (NGO) whose purpose is 
to assist disadvantaged, persecuted and oppressed people in Switzerland and abroad with material support and by helping them to help themselves. The institution established in 1936 works for social justice and fights against exclusion and the division of society. Solidar Switzerland has been operating in Lebanon since September 2012 implementing programs in Food Security, Non Food Item distribution and emergency response.  Solidar Switzerland is seeking qualified candidates for the position of Logistic Officer to manage the logistic and distribution efforts of Solidar Switzerland emergency projects and support the implementation and supervision of distributions in consultation with Project Teams in Nabatieh and Jezzine Districts.  Duration: 6 months renewable contract.   Background:  This position will support logistic and distribution requirements for emergency Non Food Item Distribution, Shelter and WASH interventions aimed at improving the lives of refugees from Syria and providing critical support to host communities. LOGISTIC OFFICER Primary responsibilities: S/he will report to the Finance and Administration Manager to support her/him in assigned duties and specifically those tasks that relate to Logistics, Procurement and Distribution and provide support to project teams Procurement Ensure all procurement conducted in the area of responsibility is conduced according to Solidar Switzerland Procurement Policy, relevant donor rules and regulations. Ensure auditable documentation is kept for all procurements and systematic filing and documentation is in place Ensure necessary authorization limits are always obtained Ensure all items are procured in a timely, efficient and accountable manner, and secure best value and service benefit deals for Solidar Switzerland Purchase all office supplies and stationeries in coordination with the Finance and Administration Manager Update and maintain procurement tracking system and vendor data base including market prices Assets management Ensure all assets are labeled accordingly and managed according to all relevant donor rules and regulations. Update and maintain fixed asset register and inventory items and submit monthly updates to Finance and Administration manager Ensure proper control for the maintenance of installations and equipment at all times Manage inventory of project assets and other goods and conduct regular physical spot checks of assets Warehousing and stock control Ensure all warehousing is managed according to relevant donor rules and regulations. Ensure auditing standards are maintained according to donor regulations as well as according to internal warehousing procedures. Keep all relevant parties informed of supply pipeline Ensure warehouse can receive all incoming goods as well as dispatch items to facilitate distribution.  Follow up on the consumption rates to replenish stock on a timely basis. Distributions Ensure distribution guidelines and protocol is maintained to enable efficient and secure distributions of relief items Ensure proper documentation is recorded for all distributions Maintain good working relations will all project and management staff and volunteers to ensure smooth supply chain and that all distribution needs of the project are being met in a smooth and timely Establish distribution plans in collaboration with project teams according to requirements. Train the distribution volunteers teams on distribution procedures in collaboration with project teams Fleet Management Transport Manage the transport fleet (including vehicle maintenance, log sheets, insurance, and equipment of vehicle) Prepare weekly vehicle movement plan based on vehicle request forms submitted by project team Ensure good condition and safety standards are maintained in all vehicles in the fleet and equipped with relevant equipment Monitor and maintain fuel consumption and inform Finance and Administration manager whenever costs exceed the norm Other Perform any other related duties as required by the line manager REQUIRED QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES At least three years’ experience in logistics, procurement or operations Strong organization, communication and negotiation skills in order to work effectively with project teams and vendors Computer literate, preferably with some knowledge of financial management High degree of integrity and discretion Demonstrated ability to take initiative  Previous experience in the humanitarian sector Analytical skills and accuracy Ability to work in a team