Receptionist

GENERAL POSITION SUMMARY: The Receptionist is responsible for providing secretarial, clerical and administrative support in order to ensure that Mercy Corps activities are provided in an effective and efficient manner.   ESSENTIAL JOB FUNCTIONS: Answer all incoming telephone calls and direct to the proper person or department. Make telephone calls as requested for staff. Use intercom system to transfer calls and announce visitors. Send and receive faxes and log in. Greet and receive all visitors, suppliers, etc. Maintain staff attendance log. Maintain and regularly distribute current contact list of all staff and contact details. Make photocopies as needed. Make travel arrangements as needed. Prepare correspondence as needed. Receive and log in mail and distribute. Maintain adequate inventories of office supplies, log distribution of supplies. Assist Office Coordinator as required. Assist staff with routine, administrative duties. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission. Other duties as assigned.   KNOWLEDGE AND EXPERIENCE: Minimum 1 year experience with office administration; computer skills are required, must be an independent thinker and have strong organizational skills; demonstrated experience scheduling and managing staff from multiple departments.