Logistic Assistant

Support Logistics and IT Coordinator and facilitate transportation, procurement of goods and services, maintenance of equipment and premises. Key Responsibilities Transportation To ensure efficient use of NRC vehicles, avoiding single person journeys and unnecessary movements, through careful planning and facilitation of effective communication between staff in need of transportation To be responsible for the movement’s requests and dispatching it. To ensure that vehicles are safe, clean and always sufficiently fueled. To keep accurate records (logbooks) of all car movements including fuel consumption, distances, project allocation and driver names.  To continually monitor fuel consumption and distances travelled, and report regularly to the management on the same. To perform driving test for new drivers or people allowed driving NRC cars. Follow up that anyone drives NRC cars has the authorization to drive signed from the CD. Follow up with the Car rental company. Prepare car private use for expats. Procurement To review all Purchase Requests (PR) generated from the team, ensuring that they are processed in compliance with NRC Logistics (procurement) handbook and the standard operating procedures. To regularly monitor quality and cost of services provided by suppliers, in particular long-term suppliers. Update Vendor database. Office To ensure efficient maintenance and upkeep the office, provision of internet, electricity and water etc Support to keep inventory of all equipment and ensure its regular update To monitor the consumption records of all stationary and consumables such as printer cartridges, paper, pens, folders, coffee, drinking water, cleaning products etc. Support in finding apartments for Expats and follow up being for being properly maintained. Asset Management Update the assets register for the office and generate monthly reports to Beirut office Ensure all assets are tagged at time of entry to office and before dispatch and an up-to-date record of all assets and their movement is kept at all times. Support to keep assets of NRC updated, tagged and properly used. Perform other related duties requested by the FAM and CD. Supervisees: Coordinate the works of the drivers and their daily movements. Qualifications and Competences  Academic and Professional Qualifications Ordinary national diploma in relevant field  Relevant Experience Minimum of 1 year of relevant work experience in a busy organization. Knowledge, Skills & Personal Attributes Good communication and interpersonal skills Strong organizational and team working skills Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential Good English Language level Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus IT skills Good negotiation skills in the field High degree of service mindedness  Achievement indicators Delivering working tasks in a structured and professional manner Meeting deadlines Applying to the NRC standards, policies and guidelines Adapting and coping to change Communication with impact and respect