Administration Officer – Syria Projects

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. MISSION CONTEXT Following the year long crisis in the Syrian Arab Republic, that has caused the displacement of civilians in Turkey, Lebanon and Jordan, Handicap International is implementing projects in Lebanon and Jordan, aiming at mitigating the impact of the crisis on the Syrian refugees and the host communities. General objective of the position: The administration officer for Syria Projects will act as a focal point for external project partners, mainly by liaising with them to ensure maximum administrative compliance through constant technical support and training. He/she will also participate to the administrative functioning of the Syria mission. Tasks and responsibilities: Partnership Management Act as general focal point for Syria partners on administrative issues Provide support to partners on all necessary points (templates; procedures,…) Provide overall feedback of partner’s work based on evaluation In collaboration with SAC, createand implement  a training and capacity building plan National Human Resources Management Prepare and process the payments of HI staff salaries Ensure to the application of Human Resources policy, instruments and procedures Participate to recruitment process Participate to administration management of Human Resources International Human Resources Management Update expatriate database, send it to SAC on a monthly basis Liaise with Lebanon mission for visa process and embassy registration Treasury and accounting management Prepare monthly treasury request Liaise with Lebanon admin team for issuing of necessary payments on time Record on accounting software justified expenses and necessary accounting operations Verify correct allocation of expenses and proper use of accountancy procedures and standards Check that vouchers are properly filled (GAP code, designation, budget lines…) Prepare the monthly sending to the coordination for archiving (original invoices) General Administration Prepare and process the payment of all taxes on salary Ensure that all HI employee are registered for insurance and taxes Ensure the follow-up of services and premises contracts THE CANDIDATE’S REQUIREMENTS   Qualifications / Experience Masters Degree in Accounting and/or Finance 1-2  years experience working with NGOs, other international agencies or multinational business Past capacity building experience and training skills Strong information technology skills Languages Fluent in written and spoken English and Arabic, French is an asset  Personal qualities Excellent interpersonal skills and team working with different groups and nationalities Good Communication Skill, proven Negociation skills Rigor, Capacity to work autonomously Capacity to work in an multidisciplinary and multicultural team, Interest for humanitarian and field work  Desirable profile Experience in working with partners Initiative Humanitarian values Diplomatic skills Problem solving skills