Administrative Assistant

Job purpose   Partners for Democratic Change International (PDCI) and PeaceLabz are looking for a part-time Administrative Assistant to support the EU funded project “Establishing conflict resilient communities in the North of Lebanon”. Are you an enthusiastic, experienced individual and willing to travel from time to time to the North? Then we would be happy to meet you.   The project “Establishing conflict resilient communities in the North of Lebanon” is jointly achieved by PDCI and PeaceLabz. The administrative Assistant will join the Team at PeaceLabz in Beirut and report to the Program Coordinator at Peace Labz.   PDCI is an international non-governmental association, based in Belgium. It is a global partnership of nineteen independent, local organizations in Europe, the Americas and the Middle East that work to advance civil society, good governance and a culture of change and conflict management worldwide.   PeaceLabz is a non-governmental organization, who's vision is to transform conflicts nonviolently. The Team is based in Lebanon and in order to empower Lebanese communities to address conflicts and to prevent violence, they work closely with local            leaders, community based organizations and international donors.    Key responsibilities   Maintain website Attends meetings with PDCI whenever they are visiting Beirut Create online communication tool for working group Write minutes of Team meetings and other gatherings Translate important papers from Arabic to English Prepare correspondences Provide support and assistance to Peace Labz Team in writing reports, prepare documents and desk research Coordinate logistics of meetings and travels Report on activities to Peace Labz Program Manager Handle office maintenance :coordinate repairs to office equipment, internet , electricity bills Order office supplies and monitor inventory Keep a proper documentation for files of all projects and staff members Ensure all necessary documents are on file and monitored including projects proposals, reports, budgets, contracts, codes of conduct, job descriptions, attendance sheets, holiday and sick leave requests, disciplinary documents and appraisals Handle the filing and organization of Peace Labs contracts and financial Ensure proper documentation of receipts / invoices Ensure that accounting procedures are followed by the team members Attend internal regular meetings and prepare Minutes of Meetings (staff meetings, financial meetings…) Editing, proofreading, and typing (type and word process documents as needed in Arabic and English) Produce mailing labels and reports as requested To be in charge of any other duties relating to the nature of the job as directed by the Project coordinator  Assist the Project Coordinator in office related communication (making phone calls, faxing, scanning, and emailing ) Handle logistics related to the field such as trainings, meetings and community projects (materials needed, space, accommodation, etc…)