Procurement Assistant - Tripoli

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and nonprofit organization, founded in 1956, that works in more than 30 countries around the world. DRC has been operating in Lebanon since 2004, working with Palestinian and Iraqi refugees, as well as Lebanese communities affected by the war in 2006. DRC is committed to basic humanitarian principles; including impartiality and neutrality, and offers the highest standards of accountability to the people it serves. DRC Lebanon has been assisting the Syrian displaced, fleeing Syria into northern Lebanon, since May 2011. This assistance has come through the provision of food and non-food items, various outreach activities (registration, follow-up and awareness sessions) rehabilitation of collective shelters and the implementation of quick impact projects. DRC is inviting local candidates to apply for the position of Procurement Assistant - Tripoli, to support its activities.   Job Perpuse  The Procurement Assistant is responsible to the Logistics & Procurement Officer for procurement of programme supplies in their location and supporting improvements in all logistical functions including supply chain management. This includes assistance in providing technical support and planning support to future initiatives to increase the in-country logistics capacity. This requires a highly motivated and detail solution oriented individual who will be able to resolve operational critical challenges as they arise.    Key accountabilities Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in conjuction with the Logistics & Procurement Officer and the Area Logistics Manager Ensure that all orders are tracked from point of planning and request through to final receipt.  Send the procurement tracker to the Area Logistics Manager on a monthly basis. Prepare the relevant documents for the procurement of goods and services, referring to the Logistics & Procurement Officer or the Area Logistics Manager as needed. Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.  Assist with the preparation of contracts and amendments of contracts when needed.   Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities. Oversee the proper use and maintenance of a database on all procurement activities for a project. Prepare monthly, quarterly and annual procurement reports. Provide logistics support to the programme staff as required. Provide data to monitor and evaluate the overall logistics performance in support of the programs. Coordinate transportation of freight by land, air and sea, in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects.   Fleet Management Together with the Logistics & Procurement Officer, maintain the daily vehicle movement schedule and records and assigning of all mechanical transport as required.   Asset Management Share the details of any assets or inventory purchased with the Logistics & Procurement Officer in order to facilitate asset and inventory tracking. Person Specification Essential Degree in Supply Chain Management or related field. Experience in supply chain management including procurement, transport and distribution, warehouse and stock management Excellent interpersonal and team skills Excellent IT skills Fluency in written and spoken English Commitment to and understanding of DRC’s aims, values and principles   Desirable Experience with standard procurement procedures and documentation. Experience with construction and site project management Ability to speak other international languages. Relevant qualifications or training courses. Conditions: DRC offers a competitive local salary and benefits package. Applications should include a detailed CV and a cover letter that addresses the applicant’s motivation for applying. Please forward the application, in English, marked "Procurement Assistant - Tripoli" to the following e-mail address: vacancy@drclebanon.dk. The deadline for submission is Wed. June 26 2013 Kindly note that only short-listed candidates will be contacted,