Project Assistant

JOB TITLE: Project Assistant DIVISION / DEPARTMENT / LOCATION: Inter/ MEEECIS/ Lebanon SALARY: TBD/Part-time until December 2013 (Renewable) JOB FAMILY: Programme LEVEL: E1 OXFAM PURPOSE: To work with others to find lasting solutions to poverty and suffering JOB PURPOSE: To work closely with the Programme Manager on the implementation of the project and management of partners and sub-contractors in Lebanon, Jordan, Iraq and oPt under the project funded by the European Union "Promoting working with men and boys to end Violence Against Women in the Middle East". REPORTING LINES: Post holder reports to: Programme Manager Coordination: Closely with Programme Manager, partners and sub-contractors as well with relevant stakeholders. BUDGET RESPONSIBILITY: None DIMENSIONS: ● Organisation and coordination with a wide range stakeholders including Oxfam programme officers, partners, sub-contractors, to implement project activities in Lebanon and in the region. ● Engagement with partners and sub-contractors in Lebanon and in the region. KEY RESPONSIBILITIES: Project implementation support: • Conduct administrative activities to support the preparation of national and regional events, including training, workshops and conference. • Prepare payment requests, floats as needed. • Uploading all relevant documents in OPAL • Provide efficient, effective administrative support e.g. filing, typing and logistic to the Programme Manager. • Support in advertising, screening and recruitment process of external consultants. • Assist on other tasks as requested by the Programme Manager and as deemed necessary for programme development Partnership support: • Follow-up with partners/sub-contractors on the agreed action plan, and ensure timely responses to partners, queries. • Combine and prepare first draft reports on Oxfam implemented activities and enhance learning. • Contribute to specific tasks as designated by the Programme Manager such as monitoring the effectiveness of the men's forum and the white ribbon campaign. • Assist in the preparation of partners' contracts, and amendments when deemed necessary. • Contribute to the periodic monitoring of the programme as well as the learning reviews and ensure proper documentation. • Conduct as needed trips to partners. • Capture learning and document the work of successful stories, to ensure that the programme inputs are producing positive results in the lives of women. • Combine and file all data received from partners. SKILLS AND COMPETENCE: Essential: ● University degree in social science or related discipline, including gender and development ● At least 2 years of experiences in project administration and implementation with national and/or INGOs ● Preferable experience in working in EU funded projects ● Preferable Experience in monitoring and evaluation ● Experience in event management and coordination ● Skilled in report writing ● Excellent oral and written communication and writing skills in English and Arabic ● Knowledge of gender and gender equality and relevance to poverty and vulnerability is an advantage (Desirable) ● Knowledge and skills in computer usage including word, excel, power point, lotus notes and social media ● Demonstrated capacity of social and communication skills and ability to work with others and as part of the team ● Willingness and fitness to travel ● Skills in organisation and time management ● Ability to work under stress and in a team OTHER: Committed to Oxfam principles and willing to learn and grow in the organization. The position is offered on a part time basis starting immediately for a fixed term contract over a seven month period. Applications will be reviewed as they are received. Interested candidates should send a CV, motivation letter and three references specifying "Project Assistant" in the subject line by May 12, 2013 to the below email address: rabisaad@oxfam.org.uk