Logistics Officer

Responsibilities and tasks:  Ÿ  Handles specific logistical files independently  Ÿ  Implements and runs basic logistic procedures Ÿ  Negotiates basic contractual matters with external interlocutors Ÿ  Manages all the incoming requisition orders mainly for Tripoli sub-delegation in terms of accounting data, required delivery date, items availability and price. Ÿ  Updates the requisition orders (RO) status depending on procurement / distribution progress. Ÿ  Follows up the closure of the requisition orders on the FSS in addition to ensuring that all related documentation is included in the files. Ÿ  Provides monthly statistical reporting for all incoming requisition orders (ROs) in addition to the purchase orders (POs) to be included in the Logistics dashboard, monthly report. Ÿ  Provides specific and details statistics when required. Ÿ  Manages the purchasing function within the Sub Delegation  to ensure adherence with ICRC standards  and policy. Ÿ  Handles and forwards of incoming and outgoing personal effects for expatriate staff, from /to Tripoli and Beirut main delegation. Ÿ  Receives and dispatches items, incoming from Beirut. Ÿ  Prepares for all necessary shipping documents, Packing lists, waybill. Ÿ  Maintains close communications with all concerned parties (consignee, transporter, agent, dispatch office, warehouse & IMPEX officers etc). Ÿ  Consolidates shipping invoices and submits these to the Head of Sub Delegation in charge for signing. Ÿ  Ensures accurate and up to date filing system for the above mentioned activities. Ÿ  Coordinates any unforeseen activities in the supply chain and shipping units. Ÿ  Reports on occurred problems without delay to the logistician in charge. Ÿ  Assists other logistics staff when required. Minimum required knowledge & experience: High school or professional diploma 3 - 5 years work experience in a similar field Good knowledge of written and spoken English Good computer skills Confirmed capacity to adhere to general ICRC procedures Methodical person