Commodity Accounting And Reporting Officer

MAJOR TASKS:  Commodity Reporting Compile and analyze commodity information to prepare statements including monthly and quarterly and yearly status reports and commodity summary statements Prepare monthly, quarterly and yearly reports showing planned versus achieved Ensure all commodity reporting deadlines are met, data updates from different operational areas are received and consolidated. Ensure accurate and timely monthly and yearly end close procedures. Control revision of monthly and yearly reports Maintain and implement commodity tracking and management systems. Enter or supervise the entry and update of information in the computer system.  Record Keeping Ensure commodity records are maintained in compliance with standard policies and procedures Monitor and review accounting documents and reports from the field for accuracy and completeness. Resolve accounting      discrepancies and irregularities Maintain a neat organized and chronological filing system Update shipment register and shipment receipt summaries Update loss claim register and loss files Coordinate with the finance department in the processng of transporter and donor invoices for reimbursement Accounting Control and Audits Establish and monitor the implementation and maintenance of accounting control procedures in the field Work together with the Project manager in preparation for audits and coordinate the audit process Training Conduct on the job training and refresher training of district level commodity accounting staff  on the proper application  of World Vision commodity management standards including the tracking systems, document and reporting formats   EDUCATION / SKILLS REQUIREMENTS:       Education four-year college or university degree with major coursework in accounting, finance, economics or a related field and one year of general fund accounting experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above   Knowledge and Skills   Have strong computer skills with working knowledge of Ms  Access, Ms Excel and Ms Word. Honest and hardworking Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies Must have the ability to travel and a flexible approach to living conditions.  Must be a team player and have good management/supervision and inter-personal skills. Should be a problem solver and have good analytical skills.   Experience   At least two years hands on experience of commodity tracking and accounting .   Work Environment:   Office based position with frequent travel to the field Position requires availability and willingness to work outside regular office hours Must be ready to work long hours in a stressful environment   EMPLOYMENT TYPE:   Full-Time Contract (6 Months)