Logistics & Procurement Officer

The Log and Procurement Officer is in charge of supervising all logistics aspects of HI programme in North Lebanon Province, to assure the smooth running of material operations and the management of the association’s assets, whilst applying the association’s procurement policy and rules for managing its assets, and ensuring the security of both human and material resources. The Log and Procurement officer duties and responsibilities within HI mine action programme in North Lebanon Province are: Responsibility 1: Manage the program premises (expatriates staff houses, office, operational base) Search and identify the opportunities of rent and supervise the installation of the premises and its maintenance; Set up the necessary security systems on the office and the houses; Conduct physical inventory of the premises on a quarterly basis;   Responsibility 2: Manage the supply chain Implement / update HI procurement procedures on the programme and organise the different stages in the local and regional purchasing of goods and services: market surveys (bid analysis), ordering, monitoring, receipt, conformity checks; Analyse the local market and keep a local suppliers database up-to-date corresponding to HI needs and criteria (quality, price, service, and ethics); Implement / update (according to the needs) contracts with suppliers (check on expiry date, follow up on renewal of contracts, implementation of new contracts) in collaboration with office assistant (administrative preparation of the contracts); Check in merchandise bought by head office: customs controls, conformity checks; Responsibility 3: Manage the staff movements and the vehicle fleet Define / update the rules governing the use of vehicles; Develop and introduce vehicle monitoring tools; Prepare / verify the vehicle follow-up every month, (fuel synthesis, synthesis of cost per km, synthesis of maintenance cost, synthesis of total cost…) according HI procedure; Supervise the global maintenance of the vehicles in link with the drivers, the fuel station, the garage and the rental agency; Responsibility 4:  Stock management To maintain well organized records of IN and OUT going of materials, their origin and destination daily in stock cards; Organise any distribution of merchandise within the projects; Assure the physical management of stock: introduce / update a stock management tool manage the flow of merchandise Responsibility 5: Team management and communication on logistics aspects of the programme To carry out the training of national and international staff on logistics aspects of the programme: security briefing, the programme’s logistical operating procedures etc. according to the needs; Ensure the consultation and participation of everyone involved in the logistical management of the programme. Responsibility 6: Assure the administrative and financial management of the programme logistics  Draw up the budget estimate relative to logistics and carry out the budget Follow up for Logistics on a monthly basis in coordination with the finance officer; Create and introduce procedures for conserving documents (guidelines, certificates, originals, contracts, user instructions) in order to capitalize on and preserve them;