Stock Manager

Reporting to: BASE LOGISTICIAN NGO PRESENTATION   Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.   Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.   HI has been present in theMiddle Eastsince 1987 through its Development Department. HI started from early April 2012 a new project at the regional level aiming at the recognition and respect of the rights of PwD by the authorities and institutions, through the reinforcement of the Disabled People’s Organisations (DPO) and the disability movement at large. In Lebanon, in addition to the regional project, HI has been implemented a project aiming at improving the access to mental health rehabilitation services for the children with psychological distress living in the Palestinian camps. At last, in 2010, HI established the only humanitarian demining capacity in northern Lebanon (Batroun Region) Action Center (LMAC) in achieving its goal of making Lebanon mine impact free by 2020.    MISSION CONTEXT   Following the yearlong crisis in theSyrianArabRepublic, that has caused the displacement of civilians inTurkey,LebanonandJordan, Handicap International is implementing projects inLebanonandJordan, aiming at mitigating the impact of the crisis on the Syrian refugees and the host communities. InLebanonas well as inJordan, Handicap International aims to improve the access to emergency rehabilitation cares for the Syrian refugees at hospital and community level and to improve the coverage of the specific needs of the most vulnerable people affected by the crisis at the community level. InLebanon, the targeted areas are the northernBekaaValleyandTripoli, whereas inJordan, the targeted area is the northern region closed to the boarder.   In Bekaa, Handicap International aims to improve the coverage of basics and specific needs of the most vulnerable people affected by the crisis at the community level, and by developing a tailored response to improve conditions of life during winter period. In Tripoli, Handicap International aims to provide direct support to syrian injured refugies at hospital and community level. Besides, HI aims to improve the coverage of specific needs for vulnerable persons in the North.    ACCOUNATBILITIES     Based in Zahle, the Stock Manager is responsible of   Responsible of the smooth storage management of all stock issue in Bekaa Responsible of the overall supervision of the Warehouses in Bekaa to ensure the respect of HI policy and storage rules of HI are well follow.   With the support of the order picker and under the line management of the logistic assistant,   1.   Warehouse supervision   Arrange and fix the warehouses in the most operational way for reception, storage, preparation and delivery of the goods; Optimize permanently the space of the stock; Request purchase equipment, furniture, or goods needed for a proper use of warehouses; Ensure that the warehouse is organized, clean and ready for logistic audits; Is responsible of the storage of the goods in line with Handicap International policies; Communicates with is line manager on all issues concerning the storage of the goods (allocation, place, condition of the warehouse…); If need, edit maximum and minimum level for all the goods in stock. The buffer stock should be defined in coordination with Log Base and PMs. Inform the PM about level of goods in the stocks according to the minimum and maximum; Ensure the security of the goods and the persons inside the warehouse; Report any incident to the direct line manager using proper forms; Ensure that the persons working in the warehouse are wearing security equipment (safety shoes, gloves…) and order any security items if need; 2.   Reception of the goods   Is responsible of the reception of the goods according to Handicap International policies; Work closely with the program managers, log assistant and purchasers to plan the good reception of the goods and allocation in the stock; Reception, follow up, and quality control of the items delivered by supplier or other bases; Prepare all documentation regarding each reception of goods and ensure the archiving of the forms properly fill and sign and update stock cards and stock report accordingly; Inform the programs and the line manager of the goods reception; 3.   Preparation of the delivery   Under supervision of Log assistant, work closely with the logistician base and the program managers on a weekly delivery planning. Organize the work in line with the manager, to respond to the program needs; Prepare and pack all goods before the delivery; Prepare all documentation regarding each delivery and ensure the archiving of the forms properly fill and sign and update stock cards and report accordingly; Ensure the supervision of the loadings/unloading of the goods; 4.   Administrative follow up of the goods   Ensure a coherent administrative follow up of all warehouses in Bekaa according to HI policy; All the goods in the stocks must be registered into and followed into A2S; All the goods in the stocks must be registered on the stock cards; Keep the stock records and inventories for all the HI goods in the log department in updated; Make a complete stock report at the end of each month (consumption, stock movements, stocks); Keep all the order files updated according to Handicap International policies; Ensure that all the goods are monitored from the reception till the delivery; Ensure that theoretical stocks are matching physical inventories. Team Management     Ensure a smooth coordination of the order picker and daily workers teams; Establish a weekly planning for duty order pickers and daily workers; Ensure the HR procedures are follow (attendance, leave, appraisal…); Control attendance: Organize the planning of holidays, validate leave requests, organize replacement, collect and check attendance sheet, etc; In link with administrative department, follow up the recruitment of order pickers and daily workers with respect of criteria and HI rules and procedure;   THE CANDIDATE’S REQUIREMENTS (include various soft skills & language skills) -Arabic, speaking and writing -English, speaking and writing -French language is a plus -Be rigorous, calm and polite -Be a good and polite negotiator -Good networking capacities. -Knowledge in computers (Excel required, Microsoft Office) -The ability to integrate completely in the heart of a multi-disciplinary team.