Executive Assistant Officer - Adm029 (Noa - Unops)

Manage the flow of information to the Supervisor, identify priority matters that need to be urgently addressed by the Supervisor and propose actions; analyze supporting documentation and summarize most relevant points for the supervisor; ensure that appropriate action is taken by responsible Section Heads on matters brought to the attention of the Supervisor. Follow-up on policies and instructions presented by the Supervisor. Take call and messages. Keep the supervisor aware of developments in UNHCR’s major world-wide operations and of policy issues related directly to UNHCR or to humanitarian issues under the broader UN system. Assist in the preparation of statements that represent UNHCR’s overall policies and which highlight specific areas of concern. Propose and draft substantive correspondence for the Supervisor. Confer with Section Heads/Directors to secure timely and authoritative information relevant to matters requiring action, decisions or the signature of the Supervisor. Accompany the Supervisor to meetings and on missions in order to prepare notes on the discussions, ensure follow-up in matters raised, and support the Supervisor with any relevant input. Ensure that the Supervisor is prepared for meetings and missions by ensuring that the relevant Head of Unit has drafted talking points, and also by researching relevant information. Ensure proper liaising with other agencies in regard to meetings and events requiring the participation of BO Lebanon Executive. Assist in drafting regular information notes to the High Commissioner, that provide briefings on areas of concern to UNHCR and that propose areas where action by the Executive Office in Geneva would further the objectives of the Office. Coordinate drafts of position papers and other documents relevant to the activities of the Office. Ensure that high-level visitors are appropriately addressed, that they receive background information as necessary, and that protocol is respected. Perform other tasks as required.