Finance And Administration Manager (Fam)

1.BACKGROUND THE NRC PROGRAMME 2.ROLE, TASKS AND RESPONSIBILITIES JOB PURPOSE •Financial management and monitoring •Support the Country Director in the implementation of administrative procedures and personnel management •Work closely with the Programme Managers on administrative, financial, and budgetary issues. REPORTING TO The Finance and Administration Manager will report to the NRC Country Director. TASKS AND RESPONSIBILITIES Financial Management •Day to day responsibility for the running of the local Finance and Administration Departments/duties, including Logistics - where applicable. •Ensure that adequate financial management routines and systems are in place, and that NRC’s accounting practices and standards are adhered to, timely and in accordance with quality and policy requirements from NRC, donors, auditors and authorities. •Maintain overall budget control and monitor cash flows and expenditures. •Provide up-to-date analysis and required reports of the financial situation in the projects and the programme to the Country Director, the Programme Managers, Project Coordinators and the headquarters (HQ) in Oslo. •Reconcile accounts with NRC HQ in Oslo on agreed dates. •Maintain a particular responsibility towards transparency and accountability within finance and administration. •Ensure that logistics procedures are implemented in accordance with NRC guidelines, policies and Code of Conduct. Training •Conduct training in financial management,- monitoring and administrative procedures and maintain a supervisory role for the Finance-, admin.- and logistics Officers. •Conduct training in financial management,- monitoring and administrative procedures, for NRC’s Project Managers, Coordinators and other relevant personnel. Administrative tasks and responsibilities •Ensure that all necessary agreements, permits and licenses necessary for NRC’s operations are in place, and keep updated on national rules and regulations pertaining to the activities of NRC. This also includes visas and permits for expatriate staff. •Ensure that archives are in use and maintained according to the NRC regulations. •Ensure that NRC’s communications- and IT equipment is operational at all times, and that appropriate communications procedures are followed (letters, faxes, e-mail, phone and VHF/WHF radios). Personnel Management •Management of staff reporting directly to the FAM •Maintain an administrative responsibility of local staff issues on behalf of the Country Director, i.e. contracts, job descriptions, salary scales, leave, benefit etc. •Facilitate frequent meetings for the national staff, and update the staff on new NRC guidelines, regulations etc. •Facilitate recruitment, induction courses and training of national staff. •Ensure implementation of NRC standard personnel policy guidelines for national staff, including adhering to national labour laws, taxation systems and rules, social security and insurance etc. •Conduct regular field trips to all NRC offices for control, monitoring and supervision purposes (within area of responsibility) Other duties •Assist with any other duties assigned by the Country Director, as and when required. 3.ACHIEVEMENT INDICATORS Job execution is evaluated based on the following criteria: •Level of results achieved, according to Country Strategies, Plan of Actions, Project Descriptions (donor applications), Budgets •Level of delivery according to deadlines and quality requirements •General contribution: working groups, strategy and policy developments, program developments etc. •Flexibility and ability to adjust to changes and new requirements •Level of personal contribution in supporting colleagues, teambuilding and a healthy, positive and creative working environment •The FAM as a role model for NRC (Does he/she adhere to the NRC values, the Code of Conduct, Security regulations etc.) 4.PROFILE OF PERSON ESSENTIAL SKILLS •Solid experience of work with windows based computer software, and modern accounting-systems •Ability to plan for different sets of scenarios in relation to budgets and plans •Proven skills and experience in report writing •Understanding of issues in complex emergencies and crisis contexts •Strong communication, interpersonal, analytical and negotiation skills •Political and cultural awareness and experience of working where insecurity is a major issue •Fluency in the English and Arabic languages, both written and verbal •Holder of a valid and clean international driver’s licence PROFESSIONAL BACKGROUND •Financial Management and Administration experience •Logistics experience FORMAL EDUCATION •Relevant university degree, preferably business administration/financial management OR other relevant educational background combined with relevant professional experience. Experience from accounting and management may compensate for lack of formal education. PERSONAL QUALITIES •Ability to work with stress and under pressure, independently and with limited supervision •Ability and willingness to work and live under difficult circumstances •Willingness to travel to all areas of the country/region where the programme is implemented, on a regular basis