Admin Assistant G4 (Unops Contract-Affiliated Workforce)

-Assist and ensure local compliance with UNHCR’s Human resources policies including medical issues, performance evaluation,  as well as attendance of staff -Coordinate and assist with the recruitment, assignment and separation of staff in accordance with UN/UNHCR rules and regulations as well as those on affiliate workforce -Comply with UNHCR's rules and regulations for international professional assignments -Implement UNHCR's minimum standards for staff working and living conditions and follow up on the various logistics in the office -Carry-on monitoring exercise to reconcile financial advances paid to staff and ensure timely and efficient reimbursement system -Carry on requisitions and purchase orders of office supplies and equipment whether locally or through Head Quarters -Maintain archiving system of physical and electronic office files -Assist staff with administrative and security related issues -Assist and act as back-up for the issuance and renewal of official documents (UN ID cards, residency permits, custom clearance of incoming shipments, etc…) -Ensure the process to adapt the workplace and organize the movement of staff accordingly with all the logistics that comes along -Any other responsibilities deemed necessary by the supervisor and/or senior management in order to meet the level of services in the organization