Project Coordinator

ASSABIL, Friends of Public Libraries is a Lebanese NGO that has been working for the promotion and creation of public libraries in Lebanon since 1997. Today, ASSABIL is directly managing 3 municipal public libraries of Beirut, 2 mobile libraries and supports a network of 25 public libraries throughout Lebanon with book donations, trainings, activity programs and expertise. ASSABIL’s Resource and Training Center is offering its library, materials, publications and exhibits for public libraries and schools free of charge. ASSABIL is looking to hire a new staff member who would support our team as a project manager with multiple tasks: conception and writing of project proposals, project coordination and implementation, reporting, administrative tasks related to project management.   TOR -Project Coordinator   Working Interface  -      Offices of ASSABIL Association in Ras el-Nabeh  Internal Interface: -      Executive Director or board president -      Project Management Team -      Financial manager -      Activity and Library Coordinators  External Interface: -      Funders and Partner Institutions -      Ministry of Education -      Ministry of Culture -      Administrations of Public Schools   Mission 1: Project Proposals - Conceiving and developing ideas for project proposals together with the project management team and the activity and library coordinators -  Proposal writing: Project Descriptions and actions as well as budgeting according to the required formats by different funding agencies -  Funding research  Mission 2: Project Coordination - Oversee and organise the implementation of projects in coordination with the Activity and library coordinators and the project management team (preparation of action plans and continuous updating thereof, foreseeing necessary modifications and related communication with funding agencies) - Assure the timely and complete implementation of projects as per developed activity calendar (preparation and continuous updating of working calendars) -  Oversee the timely and accurate expenditures as per developed in the project budget (monitoring expenses, foresee necessary budget modifications, related communication with funding agencies) -  All regular administrative tasks related to project management (preparation of contracts, data collection and documentation, etc.) Mission 3: Reporting -      Timely production of interim and final activity reports (narrative and financial) to funding agencies -      If necessary oversee the timely organization of audit reports as required by funding agencies  Knowledge required - Higher education (through a degree and/or equivalent professional experience) in economics, social sciences, management or other discipline related to the profile. - At least 5 years field experience of implementing and developing projects, including experience of team management and project engineering-related issues (financial and budgetary procedures, organisation, planning, reporting, implementation of the project cycle, etc.) - Experience working with many actors - Good communication and conflict management skills - Arabic, French and English: good knowledge - Working knowledge of one or more other languages would be an advantage. - Familiarity with the book field is an asset