Finance Officer

  Purpose The Finance Officer is responsible, under the overall control of the Senior Finance Officer, for the overall financial management of the Zone office in Amman, covering specifically Lebanon, Syria and Zone level programmingas well as providing support to the Senior Finance Officer to ensure an optimal timely performance.   Key tasks and responsibilities   Pettey Cash Transactions   Responsible for all aspects of petty cash in both currencies LBP & USD, receipts into and payments out of petty cash, including ensuring that all transactions are correctly authorised and fully documented. Follow up on the cash reimbursment of private calls by office staff. Monitor the office petty cash balances, and advice on any need to re-feed the petty cash on a timely manner. Preparation of the monthly cash count and obtain the required management signature.  If appropriate more regular cash counts should be undertaken    Coda System Entry   Daily Data input into Coda financial system in an accurate, efficient & timely manner. Checking that financial codes are correct before booking the transactions, and inform line manager of any unavailable codes in the Coda system. Organizing & filing of CODA documents, according to the standard filing system. Payment Authorizations   Ÿ  Preparation of the office payment authorizations for signature, ensure that all supporting documentation is attached Ÿ  Ensure that all payments are validated by the senior finance in charge, and approved by the budget holder Ÿ  Assist in preparing cheques where necessary   Field returns files   Prepare the monthly field returns files to be submitted to the Zone Finance Unit in accordance with the deadlines, ensuring the availability of all supporting documents, and inform line manager of any missing documents Working advances   Provide the working advances to office staff on time without delay Monitor the working Advances given to staff and obtain staff sign off on outstanding balances at month end Follow up & ensure clearance of working advances Calculate, reconcile and advise staff on the outstanding working advance amount Checking working advance reports received from NS’s and prepare comments if any, input into CODA Advise Senior Finance Officer on any pending working advance which requires his action to solve the issue Assist with the preparation and coding of staff working advance journals where necessary General   Be aware of the Federation’s financial procedures, budgeting system, monthly accounts closure, bank reconciliation & processes. Checking pending invoices received from supplies, and advise on the required action  Provide reports from B.O. to office as requested Any other tasks assigned by the Senior Finance Officer as required   Duties applicable to all staff Actively work towards the achievement of the Secretariat’s goals and abide by and work in accordance with the Red Cross/Red Crescent principles. Perform any other work related duties and responsibilities that may be assigned by the line manager or technical supervisor. The above job description can be altered accordingly as and when required by the Zone Finance Manager to include any revised job function.   Person specification   Qualification Required Preferred General In good mental & physical health x   Qualifications University Degree. x   Studying for professional /academic qualification in finance or accounting   x Experience Minimum of 2 years work experience in a financial role. x   Experience of working for the Red Cross/Red Crescent   x Experience of working with Federation accounting systems   x Skills Advanced skills in computers (Windows, spreadsheets, word processing and accounting packages) x   Knowledge and experience of CODA   x Fluent in both English and Arabic x   Core competencies - a high degree of competence in Teamwork; commitment to the International Red Cross & Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; flexibility & adaptability; initiative & direction; interpersonal skills; resilience x   Highly organised x     The person specification may vary due to operational requirements