Corporate Services Assistant

TITLE

Corporate Services Assistant

REPORTS TO

Corporate Services Manager

DEPARTMENT

Programme Delivery, ARK Lebanon

LOCATION

Beirut, Lebanon

CONTRACT TYPE

Full time.

DIRECT REPORTS

None.

START DATE

As soon as Possible.

ARK Group DMCC

ARK Group DMCC is a stabilisation, development and conflict transformation consultancy that provides research-informed analysis and policy recommendations, as well as evidence-based interventions, in conflict-affected areas from the Palestinian camps of Lebanon and Yemen to Iraq and Syria on behalf of public and private sector clients.  Working with and through local communities, we seek to understand and then mitigate the negative effects of conflict and instability to enhance community safety and promote human security, development and economic opportunity.

We have a highly dynamic, capable, multinational team with offices in Dubai, Turkey, Lebanon, Jordan, London and Washington DC.

Background

ARK has launched a multi-year project aimed at empowering youth and improving living conditions for communities inside Palestinian camps and gatherings in Lebanon. The Palestinian Youth Project (PYP) will work with and through youth to promote their economic and social participation, bolster their role in local governance, and enhance their ability to prevent and mediate conflict.

Tasks & Responsibilities

POSITION OBJECTIVE

ARK seeks an experienced and dynamic Corporate Services Assistant to provide support to the Corporate Services Manager on the day to day operations, including office and administrative in line with donor regulations.

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DUTIES

• Assist in the day-to-day operations of the ARK Lebanon office; under the direction of the Corporate Services Manager ensure that the office’s overall corporate service activities are conducted effectively in support of the programme staff.
• Assist the Corporate Services Manager and Programme Manager in the conduct of all logistical, administration, procurement and HCM matters ensuring that ARK Group processes and procedures are carried out on a day-to-day basis.
• Assist in the efficient running of the office by ensuring its cleanliness (oversee the duties of the cleaner), the upkeep of office furniture and the maintenance of operational levels of stationary and other office equipment as required.
• Manage the office lease agreements, payment of rent, tracking lease renewals in a timely manner and relationships management with the landlord. In conjunction with the ARK Lebanon L&P assist in relationship management with existing suppliers and in the expansion of the supplier network.
• Under the instructions of the Corporate Services Manager, assist L&P where needed.
• Other duties as assigned by the Project Manager.
• Carry out due diligence checks in accordance with ARK Group SOPs
• When required, draft general administrative documents including the maintenance of activity trackers
• Attend corporate service meetings and draft meeting minutes
• Create and maintain files and file documents.
•  Assist the Corporate Services Manager with any other tasks and activities that may be required to provide support to programme teams in field offices.
• Daily reporting on various CS issues as instructed by CS Manager.
• Organising meetings logistics as needed.
• Capable of writing reports in English.

Requirements

Experience Required: A minimum of 2 years in a similar position.

• Education: Graduate degree in a relevant field such as HR, Accounting, and Administration.

Required skills

• Full professional fluency in English and Arabic.
• Ability to type fast in English and in Arabic.
• Familiar with searching on the internet. 
• Ability to perform and prioritize multiple tasks.
• Proficiency in the Microsoft Office suite.
• Good communication skills.
• Ability to work under pressure, be a self-starter, innovative and demonstrate the capacity for maintaining high professional standards.
• Highly organised.
• Obliging and meticulous
• Discreet.

HOW TO APPLY:

Please apply through the following link: https://ark-group-dmcc.workable.com/j/7B6349F46B