Procurement Officer

The Procurement Officer will be responsible for implementation of procurement procedures, prepares tender documentation, organizes and implements the procurement activities in the framework of the projects activities. S/he will ensure that the all DAI and USAID policies and procedures are documented and implemented and provide ongoing support to administrative and technical staff.

SPECIFIC TASKS:

·  Management of in-kind grants’ procurement of commodities and services according to USAID regulations and requirements

· Develop specifications; review/modify, as necessary, specifications/scope of works for a wide range of equipment, supplies, high technology goods and services, and maintenance service contracts in accordance with USAID and DAI procurement procedures and regulations.

· Develop and issue bid documents of various procurement methodologies (e.g., RFQs, RFPs. EOIs, etc.), prepare competition documents (e.g. Bid matrix, Bid Memo, etc.), and prepare/issue letters of clarification, as necessary, to published bid documents/specifications.

· Contribute to the organization and activities of Evaluation Committees meetings in respect with the applicable procedures; Evaluate bid offers/responses to determine the low responsive/responsible bidder(s).

· Recommend bid/contract awards, issue purchase orders, as necessary.

· Prepare award recommendations for bid and contract award

· Upon approval, issue the appropriate contract instruments to the contractor(s).

· Inspect purchased goods and services to ensure they meet the specification mentioned in the RFP/RFQ and the subcontracts or Purchase Orders.

· Ensure that subcontractors understand DAI procurement policies, procedures and reporting requirements

· Keep track of local subcontracts and deliverables

· Document proof of delivery of goods and services to grantees

· Coordinate with Finance Manager, Accountant, and field staff on financial matters, missing documents, ensuring that all reports are compliant with DAI and USAID regulations

· Maintain the procurement filing system by ensuring that appropriate documentation is included in each procurement file and in TAMIS.

. Conduct market researches when needed

· Perform other tasks as required by this position.