Logistics and Procurement Officer

Procurement and Coordination

• Prepare tendering documents (Invitation to Bid, Request for Quotations, Single Offer) for all materials, equipment, works and services ordered for the projects in a cost-effective and transparent manner in line with TDH IT and donor/s specific policies, in conjunction with the Programme Administrator.
• Ensure that all supporting documentation is prepared and filed according to donor/s and TDH IT procedures.
• Implement framework agreements for recurring and routine procurements and prepare procurement contracts (Supply, Service and Works).
• Ensure that all Purchase orders are tracked from the point of planning and request, through to final receipt, documenting the process in accordance with TDH IT guidelines.
• Participate in the evaluation of bids and proposals and ensure that all evaluation documentation (bid evaluation report, technical evaluation, minutes of opening etc.) adheres to TDH IT guidelines.
• Responsible for ensuring that the goods/works/services received comply with the technical specifications of the procurement (quality checking).
• Provide data to monitor and evaluate the overall procurement performance in support of the Programme Administrator, Project Manager and Head of Office.
• Maintain a database of the suppliers selected by TDH IT, including the pre-qualification of suppliers using the Vendor Registration Form.

Logistics and Coordination

• Follow up and monitoring organization vehicles are done in timely manner (usage, periodic, non-periodic maintenance, communication with suppliers).
• Prepare the Fuel follow up report.
• Notify the line manager if any accident or car failure occurred.
• Support on the identification of the suppliers in TDH IT area of operations.
• Follow up on the premises related to TDH, maintenance contracts, service providers, and other needs.
• Follow up on the inventory and update the asset list.
• Insure the goods received are within the framework agreements
• Be present during distributions in order to maximize staff and resources safety
• Work closely with the PM/Programme Administrator and Head of Office, and coordinates with the Field responsible.
• Other duties as deemed necessary by line manager.