HR and Administrative Officer

Responsibilities:

- Welcome guests and answer the phone and provide guidance for external and internal communication.

- Assist the Operational Management (OM) in filing and archiving system of hard copies and electronic copies;

- Develop and monitor a correspondence system with reference structure;

- Monitor a backup system;

- Prepare documents to be sent from the LebRelief office;

- Translate documents (English-Arabic and vice versa) when needs arise;

- Interpret (English-Arabic and vice versa) in internal and external meetings when needs arise;

- Supervise the IT management in the office (internet, back up, anti-virus, equipment maintenance…);  

- Assist the OM in follow-up checklists of office license, visa, passports, work permit;

- Support the OM in organization of special events e.g. seminars, workshops, retreat...  

- Organize and supervise the maintenance of working stations and office space (library, meeting hall, public area, storeroom…).

- Take meeting minutes

- Handle all the HR responsibilities (Payslips, recruitments, filing of the staff papers...)