Partnership Senior Officer - Partnership Program

Detailed Responsibilities & Tasks

Job Responsibility #1:  Partner identification and selection

• Support the Partnership Manager with the Identification of potential new implementing partners for the CARE Program and ensure their information is well documented on CARE’s partnerships database and is regularly updated
• Analyze and assess potential partners’ strategic suitability as implementing partners for CARE’s Program, triangulating information between multiple sources, to eventually shortlist a small number that is suitable to move to the due diligence stage
• Lead and coordinate Due-diligence assessment for shortlisted potential and current partners, working closely with the relevant CARE team members.
• Whenever feasible, promote and ensure a competitive and transparent partner selection process is followed in sub-granting (whether direct selection or expression of interest).

Job Responsibility #2:  Contribute to partner capacity building

• Invite partners to conduct assessment, set meetings and develop schedules to engage CARE programme and program support staff in the process; follow up with partners to collect and properly archive the required documents;
• Support and inform the assessment results’ analysis; identify the gaps and areas where partners’ skills need enhancing and ensure the data analysed drives the prioritisation of appropriate capacity development interventions
• Help facilitate capacity development workshops to work closely with partners to develop tailored organizational development plans, based on the organizational capacity assessment results analysis. As well as reach consensus with partners on the priorities of needs and their preferred capacity development methodology and time frame
• Match partners’ capacity needs with available financial and Human resources within CARE to inform the master capacity building plan for partners
• Support the implementation of the partners’ individual capacity-building plan including face-to-face trainings, secondment, and Web-Based Learning and work with program and program support staff to ensure informal capacity building (such as coaching and mentoring) is also provided to each partner and is adequately documented
• Work with program teams to identify and assist the recruitment of technical specialists to build partner capacity, where appropriate; draft the job descriptions and recruitment requests, etc.
• Make sure training materials are revised, edited, translated and contextualized prior to the capacity building event
• Work closely with the program support staff to book the training venues in line with the procurement and the safety and Security Policy
• Collate input from training participants to develop and raise summary of recommendations and comments to partnership manager to evaluate and measure the training results
• Ensure all related documents of the trainings and capacity development events are properly archived keeping partners’ sensitive information protected

Job responsibility #3: Support strengthening CARE’s partnerships

• Support the Partnership Manager with organizing and coordinating quarterly partnership review meetings for each partner, with particular attention given to the relationship aspects of partnership collaboration and the partnership principles.
• Organise informal monthly lunches and/or other opportunities for CARE and partner staff to get to know each-other and strengthen relationships.
• Support the documentation of partners’ raised concerns/complaints that they have about the partnership with CARE, and set up a way for partners to share feedback anonymously, if appropriate. 
• Actively participate in regular meetings internally with CARE program and program support staff and with partners to discuss the challenges, development and other major things that are affecting the partner.
• Identify challenges that are common across multiple partners (such as on-time reporting), and coordinate with the program and program support teams as appropriate to develop effective solutions/action plans. 

Job responsibility #4: Coordination

• Support the Partnership Manager with the development of Master Capacity Strengthening Plan; this will include collating input from all partners’ capacity development plans, ensuring consistency with CARE’s available funds, coordinating with other organisational funding the same plans, agreeing with partners on methodologies and tools and finally linking gaps to new proposals.
• Remain current on developments in training and instructional methodologies in CARE and other organizations
• Attend PCG Capacity Building Working Group Meetings with the Partnership  Manager as well as other working groups whenever possible; feed in the shared training Calendar circulated among PCG members with CARE’s planned Capacity building interventions
• Organize bi-lateral meetings with INGOs supporting common partners on capacity building to avoid duplication of work and funding

Job responsibility #5: Information management

• Maintaining full partner contact database
• Refinement and regular update of partner database including definition of key information to be tracked (e.g. key issues/agreements)
• Maintaining partnership files as per CARE requirements,  including  documentation related to partner identification, selection, capacity assessment, capacity development, review meetings, etc. (All documentation relating to partnership, excluding documentation relating to specific projects). 
• Regularly update SMT on key changes in partner structure, portfolio, programming and any other key information that senior management should be aware of.
• Capture lessons learned from experiences with potential and actual partners to  inform the ongoing refinement of CARE’s approach to working with partners and strengthening civil society

Proven Experience:

• At least three years as a development/humanitarian professional;
• At least two years of experience in capacity development.

Desired:

• Three years’ experience in not-for-profit organization with experience in complex emergency environments
• Experience with remote implementation and monitoring.

Competencies

• Respect - Behaving in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.
• Integrity - Maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles inherent to CARE.
• Commitment to Service – this competency is woven throughout all aspects of the employee’s performance.
• Excellence - Setting high standards of performance for self and/or others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed; ensuring interactions and transactions are ethical and convey integrity.
• Diversity - Promoting, valuing, respecting and fully benefiting from each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creating and maintaining a work environment that promotes diversity.
• Facilitating Change
• Building Relations across Work Units
• Communicating with Impact
• Planning and Organizing
• Innovation