Procurement Officer

Duties and responsibilities

• Checks Purchase Requests to ensure that all necessary information is filled, clear and sufficient for procurement processing;
• Prepares RFQs & RFPs;
• Facilitates bid openings, collects quotations from the market, compares bids for best value and awards the selected vendor;
• Issues Purchase orders;
• Follows up with vendors to deliver products and services on time and make sure it’s complying with the project’s requirement;
• Ensures products are procured and received in accordance to Ana Aqra association and donor’s standards;
• Administers contract performance, including delivery, receipt, warranty, damages and insurance;
• Applies the Three-Way Matching in processing documents for payments;
• Reconciles or resolves value discrepancies;
• Prepares procurement memos;
• Source the market for new vendors and products as required;
• Prepares and maintains database for the suppliers and price lists;
• Ensures that all goods and service procurement actions conform to Ana Aqra’s best practices, donor’s rules and regulations, and Lebanese laws;
• Maintains tracker of existing and forecasted procurements for the project and regularly updates it;
• Coordinates bidding, contracting, ordering and purchasing of products & services to ensure transparency and accountability;

Qualifications

• University Degree in Business, Accounting, logistics or any related field;
• Minimum 3-5 years of procurement experience;
• Understanding of the local market trends and supplier network;
• Understanding of non-profit organizations;
• Experience of working with ERP systems;
• Proficiency with MS Word and Excel;
• Ability to integrate and work well within a team;
• High level of individual initiative, planning and good judgment;
• Excellent communication, writing and negotiation skills;

Excellent Negotiation, interpersonal, organization and decision-making skills

NGO experience is preferred.