HR & Administration Manager

Duties and responsibilities

Working closely with the senior management team, the HR & Administration Manager will elaborate on the association’s human resources strategy in line with the development goals. The main tasks and duties include, but are not limited to the following.

• Handle the recruitment, selection and hiring of Ana Aqra staff on different projects;
• Define job positions for recruitment, advertise the vacancy, manage the interview process, conduct reference check, extend job offers and carry out staff induction for new team members;
• Ensure the smooth running of HR-related administrative tasks, such as timesheets, employee NSSF registration, holiday management, sick leave, salary payments, etc;
• Ensure that a performance management system is established and implemented for all Ana Aqra staff; 
• Implement and annually update compensation program; rewrite job descriptions as necessary; conduct annual salary surveys, analyze compensation; monitor the performance evaluation program and revise as necessary;
• Prepare and maintain a handbook on HR policy & procedure and ensure the implementation of an updated code of conduct;
• Provide staff with orientation and updated guidelines;
• Ensure that job descriptions are developed for new positions and reviewed/revised for ongoing positions as required;
• Ensure that the organizational chart and staff’s contact information including staff’s personnel files are updated on a regular basis i.e. monthly or quarterly;
• Provide coaching to direct supervisors as necessary in all aspects of the HR function, including salary and benefits administration, recruitment and hiring processes, employee relations, etc.;
• Plan, organize, provide leadership and control all administrative functions;
• Coordinate with the legal advisor on all legal issues related to the employees;
• Perform other relevant tasks as assigned by the Executive Director.

Qualifications

University Degree in Human Resources or management with minimum 5-7 years in the HR field (min of 3 years in Managerial Position). Master’s degree is a plus;

Highly proficient in the Microsoft Office suite with a particular emphasis on Word, Excel and Outlook;

Demonstrated organized skills, with a proven ability to manage personnel and handle HR related issues simultaneously;

Excellent written and verbal communication skills;

Ability to manage and solve conflicts;

Ability to make difficult and rational decisions;

Ability to handle sensitive information with absolute confidentiality;

A keen sense of responsibility

Working conditions

The HR & Administration Manager usually works in an office environment but with frequent visits to the Centers .