Health Coordinator

Role and Responsibilities    

• Strategy: Working alongside the Coordination team, s/he participates in the design of the PUI country strategy. S/he leads the development of the health strategy component and health-related initiatives. S/he is the health technical focal point at mission level.   
• Programme implementation: S/he is overall responsible for the health program development, implementation and management. S/he ensures that health projects are in line with PUI’s health policy and country program strategy and monitors them for quality and efficiency.
• Representation, external coordination and partnership: S/he represents the organization to partners, authorities and local stakeholders involved in implementing health-related programmes. Ensures the active participation of PUI in national sectorial working groups and forums, and develops sectorial partnerships aligning with the health strategy.

ØStaff technical management, supervision and capacity building: S/he provides technical management and support to the PUI health teams, provides support to project managers for recruiting technical staff, identifies capacity building needs and supervises technical training activities based on. S/he is the focal point for local/international interns during short-term missions.

specific objective and linked activities

1.         OVERSEES STRATEGIC DESIGN AND IMPLEMENTATION OF THE MISSION HEALTH STRATEGY

• Overall responsible for health program development, implementation and management
• Works closely with Head of Mission (HOM), DHOM, Field Coordinators to determine the operational needs of the health program
• Ensures health programs are implemented according to mission strategy, work plans and budgets, in addition to meeting indicators and deliverables as per requirements
• Supports the development and maintenance of a coherent program implementation strategy in collaboration with Community Health Advisors, Pharmacy Advisor, Medical Advisors and Meal Coordinator in PUI country office
• Support development of plans, proposals, and budgets for new projects and extensions of projects in conjunction with the senior country management team.
• Conducts regular visits to the field to ensure proper implementation of activities, determines gaps, needs
• Liaises with Finance and Administration Coordinator to ensure health programs align with forecast expenditure
• Supports annual reflection and strategic development workshops with the mission’s medical staff as necessary.
• Maintains flexibility to take on added responsibilities as and when needed.

2.             REPRESENTS PUI TO KEY PLAYERS IN THE HEALTHCARE SECTOR

• Coordinates the health representation of PUI among stakeholders, donors and different authorities at mission level, in collaboration with HOM and DHOM.
• Actively represents the Mission’s health strategy and programs to major partners, especially when involved in consortium.
• Actively participates in interagency bodies, such as the Health Working Group. 
• Identifies opportunities for collaboration with other stakeholders, develops sectorial partnerships, and identifies donor opportunities aligning with the strategy.
• Assists in preparing and managing the donor visits. 

3.         TECHNICAL FOCAL POINT FOR HEALTH PROJECT IMPLEMENTATION

• Overall responsible for effective and efficient technical management of project implementation in Lebanon with the project management cycle, program objectives, activities and indicators.
• Provides technical and managerial leadership to PUI health projects in Lebanon, in accordance with best practice and PUI’s health policy and intervention health framework.
• Provides technical advice and supportive supervision to PUI's staff working in all health projects (responding in a timely manner to technical questions, analyzing problems and identifying solutions).
• Supervises technical quality of health-related activities, including project and site visits, monitoring the quality of care, meeting PUI’s medical staff and when all the external stakeholders such as PHCs requested
• Ensures tools and practices across utilized in the mission are harmonized, capitalized and up to date.
• Supports the field teams to ensure robust monitoring systems are in place and that reviews are undertaken periodically.
• Works with the MEAL Coordinator and Information Management Advisor to design and implement a reporting system to monitor and evaluate the objectives, indicators and outcomes of the programs as well trends of the epidemiological context.
• Provides advice to Programs Team for the necessary functioning of health information (DHIS 2) and the use of data to plan future evidenced-based programming.
• Provides senior management team and the Health Unit/HQ with regular progress reports, particularly in relation to epidemiological data, consumption of medical supplies, and analysis of indicators and results of the mission’s medical programmes which are regularly monitored with HQ experts.

4.         MONITORS HEALTH CONTEXT AND ENSURES APPROPRIATE MISSION RESPONSE

• Participates in and/or supervises exploratory missions and needs assessments in conjunction with the HOM, DHOM and Field Coordinators
• Monitors the health context in Lebanon, and appropriately alerts to any changes in health status or data.
• Monitors health stakeholders and coverage provided by health authorities and NGOs in the country.
• Identifies and monitors unmet health needs in the affected areas and explores potential PUI response, in conjunction with the project teams.
• When defining new operations, s/he works with the project teams to prepare and draft project proposals for health-related activities.
• Ensures that PUI health interventions in Lebanon adhere to Ministry of Health’s public policy, WHO’s guidance, donor agreements and PUI's core policy documents and guidelines, including the Program Strategy Framework, PUI's Health policies and guidelines.
• Ensures epidemiological data, medical protocols, national health policy and assistance programmes from key players in the healthcare sector (WHO, UNICEF, UNFPA, UNAIDS, etc.) for the country are monitored and analyzed in conjunction with the health advisor and other experts in HQ.

5.         TECHNICAL LEADERSHIP,  TEAM MANAGEMENT AND CAPACITY BUILDING

• Direct management of 5 advisors (Community Health Advisor, Pharmacy Advisor and 3 Medical Advisors).
• Serves as technical lead in programing to key base field teams (Field Coordinators, Health Project Managers, Quality Assurance Advisor)
• Ensures timely completion and submission of due performance appraisals for his/her team at coordination and technical appraisals for the Health PMs in all bases.
• Discusses job expectations, sets objectives and provides appropriate and timely feedback regarding performance, including timely implementation of the annual staff performance management system.
• Knows and understands PUI Internal Regulations in relation to the mission and ensures these are understood and complied with by the health team.
• Supports updating of for the health programs personnel job description, and plays an active role in recruitment (interviews, tests, etc.).
• Introduces coordination mechanisms specific to his/her team and organizes team supervision.
• Maintains open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions including staff development plans.
• Clearly defines training needs of health staff and ensures they are able to access training and professional development resources appropriate to their skill gaps/needs.
• Assists the bases in drawing up an organization chart for the health teams and has it approved by the HOM and DHOM.
• Participates in defining all health-related positions for the mission (recruitment, training, monitoring, setting objectives, support and assessments for local staff).
• Promotes the production (publication) of research documents relating to the mission where appropriate.

6.         ENSURES LOGISTICAL AND ADMINISTRATIVE MONITORING OF HEALTH  PROJECTS/ACTIVITES

• Analyses the supply chain process in place for all medical items (equipment, consumables and drugs) and proposes specific improvements if needed
• In collaboration with the logistics coordination, s/he contributes to analyzing bids made by suppliers for purchases with stringent technical specifications.
• Ensures together with the Pharmacy Advisor that orders for medical equipment, medicines and consumables are appropriate to program requirements and local constraints (country certification, health monitoring, etc.).
• Contributes to gathering information relating to safety in his/her area of operation and disseminates this on a regular basis or ad hoc in the event of an emergency.
• Ensures that the medical teams have access to safety equipment appropriate to their activities (e.g. PEP kits, gloves, etc.).
• Participates, as necessary, in managing medical evacuations in conjunction with the Administration and Finance Coordinator, Head of Mission and Head Office.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.