Compliance and Documentalist Officer

GENERAL OBJECTIVE OF THE POSITION

Under the supervision of the mission Admin Coordinator and the functional link to HQ Finance Officer, s/he will:

Lead the archiving procedure implementation in the mission.

Follow up on the correct execution of each department procedure archiving while contracts are ongoing.

Coordinate the consolidation of each contract archiving consolidated dossier.

Supervision of the physical and digital filing system in the mission.

Follow up and coordination of the response to any preventive control.

OBJECTIVES

Objective 1: Coordination of the archiving procedure in the mission

Process Document Management

Tasks:

Before the submission of contract final report to the donor, follow up on the correct implementation of each department own archiving procedure

After the submission of a contract final report, coordinates the consolidation of all documents into the contract archiving dossier

Leads training and briefing on the archiving procedure in the mission.

Leads the correct order and use of the mission physical archiving infrastructure
 

Objective 2: Support to the follow up and answer to external and internal audits

Process Response to External Audits

Tasks:

Supports the coordination and response to external audits

Manages audit information in the organization systems, especially in GESPRA

Process Internal Audit

(sub process Preventive Control)

Tasks:

Coordinates the response to any preventive control, reviewing and preparing mission docs and following up and solving the risks detected.

Reviews and proposes improvements to the process of complying with any internal Audit controls.

Objective 3: Support in compliance control and risk management

Process Accountability

Tasks:                                                                                                                          

Support in any compliance control related process, research or update.
 

Objective 4: Supervision of staff involved in archiving duties

Process Retention, motivation and professional development

Tasks:

Regular follow up of supervised staff who assists on archiving tasks

Planning of staff needs in archiving duties
 

CANDIDATE PROFILE

Education: Business Administration, Accounting, Audit.

Technical specific knowledge: Knowledge or local law (tax, HR, accounting). Background with public donor grants guidelines.

Previous Experience: Minimum experience of 2 years in similar administrative positions.

Experience in coordination of audits or projects working with multiple stakeholders and tight deadlines. Autonomy, capacity to work autonomously.

Humanitarian sector knowledge: Not essential

Knowledge of Action Against Hunger: Not essential

Languages: Arabic, English.

IT: Windows, MS Office. Very good command of Excel

Mobility (national/ international): In-country.

REMUNERATION PACKAGE

·         We offer immediate incorporation to a dynamic international network with the following remuneration package:

·         Salary: from 1873 USD to 2226 USD gross per month according to candidate’s previous experience. Action Against Hunger - Lebanon remuneration system allows a salary progression based on the annual development appraisal.

·         LBP 8,000 daily transportation allowance on working days

·         Social security registration and NSSF family allowance if eligible

·         Complementary health insurance for you and your dependants

·         Work accident insurance

·         Life insurance (after 3 months of contract)

·         School allowance for your children if eligible as per the official decrees (paid each year October)

·         1.5 days of paid holidays per month

·         Approx. 18 days per year of public holidays

·         Many training opportunities