Assistant Project Coordinator

Duties and responsibilities

Major Code of Conduct: An Assistant Project Coordinator is responsible for:

1. The coordination of data compilation, and reporting to the project coordinator.
2. Making delegation and referrals for the field staff as directed by the project coordinator.
3. Responding to Ana Aqra Association's Project coordinator under which he or she works.                        
4. Advocating for the field staff and students' performance improvement.
5. Upholding the integrity and the values of Ana Aqra Association's mission and vision and to the program.

Assistant Project Coordinator Scope of Practice:

The assistant provides important contribution to the project work plan in a variety of capacities.  The following areas are major points in service delivery:

1. Support the execution of the action plan to meet project objectives.
2. Attend all meetings within the organization and those called for by the Project Manager.
3. Collect data from field staff, analyze the data and write the summary that will guide the work plan execution under the supervision of the project coordinator or Manager

4. Write requests, daily briefings and weekly reports that will support the project coordinator’s reporting to Ana Aqra Association and the partners (monthly, quarterly and final reports, budget, and log frame).
5. Communicate with field staff.
6. Report to the project coordinator any needs to mediate and resolute arising conflicts.
7. Use the tracking system to document all the field works and needs (Team’s scheduling, training, purchasing and event planning).
8. Communicate with the procurement department in regards to the purchasing and issue PRF’s as per the Project coordinator.

Specific Duties and Responsibilities:

Working with the project Manager, Coordinator and the field staff:

In order to succeed in supporting the project coordinator, the assistant must adequately perform the following points to assist in creating a working relationship with the coordinators/staff:

1. Inform field staff of all the actions delegated to the assistant by the project coordinator in a written and timely manner.
2. Explore with the project coordinator factors contributing to success or failure of the work plan.
3. Compile and analyze the collected data using the system informed by the project coordinator.
4. Facilitate a route of clear communication between the field staff and the project coordinator to explore future goals, current issues, and other matters of concern.
5. Follow-up on the timeline of the work plan and reinforce time management and program-requirements to ensure success.