Subaward Finance Officer

GENERAL POSITION SUMMARY:

Working in the Sub-award and Compliance Department under the direction of the Sub-award Finance Manager and Senior Sub-award Finance Officer, the Sub-award Finance Officer will work closely with Partners to ensure exhaustive financial reporting in compliance with donor and MC subawards policies and procedures.

ESSENTIAL JOB FUNCTIONS:

Subgrant Management

1. Provide support and first review of Partner Pre-award assessment as per MC Sub-award procedures,
2. Draft Partner monitoring plan for Sub-award Finance Manager and Sub-award & Compliance Director review,
3. Provide first review of partner budgets according to partner budget review checklist,
4. With the support of the Sub-award Finance Manager, assist the Partner to prepare the supporting document matrix for their budget (through meetings with Partner finance staff as needed),
5. Review sub-award financial reporting package, amounts, calculations and supporting documents, ensuring compliance with supporting documentation matrix, compile all comments in one document and once agreed with the Sub-award Finance Manager and Sub-award & Compliance Director, follow-up issues with Sub-award Finance staff,
6. Assist in sub-award site monitoring visits as per monitoring plan and provide report to Finance Managers.
7. Maintain subgrant financial files, process sub-award payments and reconcile subgrant financial tracking to general ledger reports.
8. Track Financial reports submissions and Partner’s payments, and update Partner Trackers.
9. Track Partners’ expenditures against budgets and flag any issues to Programme team and Finance Managers.
10. Make sure that reports and all supporting documentation is prepared and filed according to MC procedures.
11. Assist in the training and support for local NGOs, including answering daily questions, training new hires, making  visits to Partners’ offices, etc
12. Assist the Finance Managers in responding to audit inquiries and requests for financial information.
13. To know and be familiar with the subgrant manual, field finance manual, procurement manual and any additional local policies (National Staff Policy Handbook, cash management, local travel, etc).

General

1. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
2. Other duties as assigned

SUPERVISORY RESPONSIBILTY

N/A

ACCOUNTABILITY

REPORTS DIRECTLY TO: Senior Sub-award Finance Officer / Sub-award Finance Manager

WORKS DIRECTLY WITH: Sub-award & Compliance Director, other Finance staff, Program and Administrative Staff, HQ Finance Team

KNOWLEDGE AND EXPERIENCE:

• Two or more years of general ledger accounting experience is required.
• A university degree in finance, accounting or a related business field is required. 
• Two years of experience in the Finance Department of an non-government organization is an asset
• Familiarity with major international donor rules and non-profit accounting
• Prior experience with computerized general ledger software
• Advanced computer skills in MS Office programs, particularly Excel and Access. 
• Strong analytical skills coupled with a solid understanding of grant management rules.
• Excellent oral and written English skills
• Familiarity with Lebanese accounting rules and procedures